PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about
the processing and the protection of your personal data.
Processing operation: Administrative contact list for publishing mobile applications
Data Controller: Publications Office of the European Union, unit B.2, "Multimedia and publications"
Record reference: DPR-EC-02768
Table of Contents
- Why and how do we process your personal data?
- On what legal ground(s) do we process your personal data?
- Which personal data do we collect and further process?
- How long do we keep your personal data?
- How do we protect and safeguard your personal data?
- Who has access to your personal data and to whom is it disclosed?
- What are your rights and how can you exercise them?
- Contact information
- Where to find more detailed information?
The European Commission (hereafter "the Commission") is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation "Administrative contact list for publishing mobile applications" undertaken by unit B.2, "Multimedia and publications", of the Publications Office of the European Union, is presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: Unit B.2, "Multimedia and publications", of the Publications Office collects and uses your personal information to maintain a contact list of responsible persons for the various mobile applications published by the Publications Office at the request of the European Union institutions, bodies and agencies in application stores. This is done in order to maintain the published mobile applications in the application stores.
Your personal data will not be used for an automated decision-making including profiling.
3. On what legal ground(s) do we process your personal data
We process your personal data, because:
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
- processing is necessary for the performance of a contract to which you are a party.
- if you are a tester, you have given your explicit consent to the processing of your data.
Further legal basis of processing:
Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union
4. Which personal data do we collect and further process ?
In order to carry out this processing operation unit B.2, "Multimedia and publications", of the Publications Office collects the following categories of personal data:
- First name and surname and email address (mandatory)
- Telephone number (optional)
In the case of personal data collected for the purpose of publishing mobile apps, we receive this data from the linked processing DemPubWeb (described in data processing record DPR-EC-00424) or by email. In the case of personal data collected for the purpose of testing mobile apps, we only collect this data upon explicit request by the data subject.
The provision of personal data is mandatory so that we can maintain the list of contacts. If you do not provide your personal data, the respective mobile application cannot be correctly administered by the Publications Office.
5. How long do we keep your personal data?
Unit B.2, "Multimedia and publications", of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for as long as you are a responsible contact person for a published mobile application. In addition, the Publications Office will send you an email every 2 years asking you to update your data and giving you the possibility to opt out from the contact list.
6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff, including contractor staff working on the Publications Office’s premises, according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
Your personal data is processed by the contractor, the consortium BORN4ITL, based in Luxembourg and Belgium, and the App stores Apple, Google and Oculus (Facebook), each based in Ireland with headquarters in the United States.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation (‘GDPR’ Regulation (EU) 2016/679).
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
8. What are your rights and how can you exercise them?
You have specific rights as a "data subject" under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
9. Contact information
- The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Unit B.2, "Multimedia and publications", of the Publications Office, firstname.lastname@example.org.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (email@example.com) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-02768.