Tender reference number
PPP095-6728/5242/GO!-NEO-2025-2-FIN-RO
Description
Community education (GO!) consists of about 1000 schools spread across Flanders that are divided into 26 school groups. In addition, there is also a central service of the GO! In implementation of the tender procedure FinaGO!, which was completed in December 2024, CNT Consulting is currently implementing the financial software package SAP S4/HANA Public Cloud for all schools, in all central services of all school groups and at the general central service. The intention for the GO! is to go live with SAP S4/HANA Public Cloud on January 1, 2026. From that moment on, this system will generate all invoices, control the sending of all invoices, allow invoice payment points, provide the functionality to process payments and provide the related accounting processing. The license for SAP will run from 1 January 2026 for an initial period of 5 years. This period can be extended twice by 2 years each time by the GO! (Contract structure 5+2+2). The maximum end date is December 31, 2034. As part of this implementation project, we are looking for a partner who can provide an integration with the SAP S4/HANA Public Cloud system to enable online payments and payments via payment applications (e.g. through QR codes and payment links). We expect this additional partner to include: - That the technology used can integrate via a standard API of SAP S4/HANA Public Cloud system: o To allow our customers to make online payments; o To allow GO! to carry out ‘1 to 1’ automatic reconciliations for successful payments in relation to the invoices sent (no aggregated feedback of data and costs will be provided separately); - that a personalized payment page can be offered up to the level of each school with the name, address and logo of the school / school group / GO centrally; - That the technology must meet all relevant data protection and security expectations and be able to present relevant certifications where possible; - That a digitized solution is offered for efficient and fast on-boarding. The Flemish Government is the only ‘ultimate beneficial owner’ (‘ubo’) for all bank accounts that will be withdrawn. It's about a thousand bank accounts. Each of the 26 school groups has its own CBE number. - That the technology is clearly and fully documented, so minimal support will be needed to implement the solution. Implementation capacity is provided on the part of CNT Consulting for connection to SAP S4/HANA Public Cloud and testing of this connection, but the provider should be able to provide support capacity for integration with SAP and testing thereof, where necessary; - The contract structure offered can run in parallel with the contract structure of the SAP license currently being implemented: a fixed period expiring at the end of the calendar year 2030, renewable as an option by the JU! for a period of 2 years in each case; - Invoicing for the JU must be transparent and efficient up to the level of the schools (consumption and costs must be accountable up to that level or directly charged at that level); The GO! estimates that it will send approximately 3.5 million invoices per year, net-wide. The majority of these invoices are sent to parents of pupils, a typical target group of smartphone users. The recipients of the invoices will also continue to have the possibility to pay by bank transfer or direct debit. There is an important demand from schools and school groups to enable online payment of invoices, but schools will not be obliged to use the technology offered.
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Submission Method
Electronic via:
https://www.publicprocurement.be
Tenders may be submitted
Electronic submission: required
https://www.publicprocurement.be
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The procurement involves the establishment of a framework agreement
Conditions for opening tenders (date)
Not available
Award method
Criterion:
Type: cost
Description: PRIJS
Weight (percentage, exact): 1
Criterion:
Type: quality
Description: KWALITEIT
Weight (percentage, exact): 2
Estimated value
Not available
Final contracted value
Not available
Award of contract
Not available
