Central Library Saari The main library of the City of Oulu has been Oulu's most popular leisure destination and one of the most important buildings in terms of the city's cultural offering. Approximately 700,000 customers have visited the library each year before the renovation, and approximately 600 events and guidance events are organised there each year. The renovation has started in 2022 with a large displacement and will continue until the end of 2025. The new name will be Central Library Saari. The Children's Cultural Centre will be located on the fourth floor of the Central Library Saari. In addition, the City of Oulu's community activities and other partners will become actors of the Central Library Saari. It is estimated that the opening of the Central Library Saari will take place in November 2025. It is expected that the number of visitors, events and events will increase when the Central Library Saari opens. Preliminary opening hours of the library are Mon-Fri 8:00–20:00, Sat 9:00–16:00 and Sun 10:00–16:00. The library is open almost every day of the year. In Saari, the City of Oulu/Civil and Cultural Services tendered the café-restaurant services as a concession contract for the space (cafe and restaurant facilities) and the organisation of the café and restaurant service in Saari. The producer of the café-restaurant service will have the exclusive right to organise the café-restaurant service of the Central Library Saari. All users and bookers of the premises use café-restaurant services at various events, etc. from the selected service provider. The operation is mentioned in the rules and regulations of the house and is binding between all internal operators and external space renters. The service provider arranges light lunches and up-to-date café experiences in the café and restaurant space from Monday to Saturday at least. The opening hours of the café are at least the opening hours of the Central Library Saari. The service provider will only have access to the café-restaurant space specified in the concession agreement (marked in Annex 4 Customer places, premises and event area in red). Other possible space needs can be agreed according to the City of Oulu's normal rental policy. The café-restaurant has a total of 92 seats (60 + 32) in two parts. There is a small event space on the platform near the café's customer service point (marked in Appendix 4 Customer seats, facilities and event area in blue), which can accommodate up to 30 people. The actors of the Saari Central Library (library, children's culture centre, community activities) organise small-scale activities in the event space. The events can be, for example, author guests, open stage events, discussion events, children's events or presentations by different groups. The events also bring customers to the café. The customer can buy, for example, a cup of coffee and a pastry from the café while attending the event. Various themes can also be planned together for the event space or the entire building, for example, there can be a Halloween event near All Saints' Day and the café can participate in a Halloween-themed catering if desired. The duration of the concession will be three (3) years, with the possibility of one (1) two (2) year option period. The City of Oulu will demand benefits/discounts for its staff, which will be negotiated separately later. Discounts should also be taken into account for certain age groups. The use of the premises is not limited to the opening hours of the library, but can be agreed upon separately with the City Library and the provider of the Office Master Services. Alcohol serving in separate events is ordered throughout the building from the organizer of the café-restaurant service. Permission to serve alcohol is granted by the Director of Library Services. The service provider must have the right to serve alcohol, mainly to serve sparkling wine at events. The serving area is a separate, order-specific space that cannot be accessed by the library's customer base. The concession contract includes electricity consumption, heat and water for the organisation of a normal café-restaurant service. The property has a shared social space for all actors in the building. In connection with the tendering process, a market survey has been organised as a request for information published in Hilma. Potential service providers have been able to participate in the request for information by answering the questions set by the contracting entity in writing in the Webropol service. Participation in the request for information was not a condition for participation in the tendering procedure. With the request for information, the contracting entity has acquired information for the planning of the procurement and given potential tenderers the opportunity to familiarise themselves with the project. Failure to reply to a request for information did not prevent participation in a possible tendering procedure and did not in any way affect the tenderer’s position in the actual tendering procedure.
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