The subject of the contract is: • the digitization, documentation and scientific documentation of all the documents provided for in this document o of the Library, o of the Gallery and o of the archival material, which constitute the cultural reserve of the Society for Macedonian Studies, • the creation of a Digital Museum, including a Digital Museum Portal, through which the promotion and promotion of the digitized cultural reserve of the Society for Macedonian Studies will be ensured both to the public visiting its natural site, as well as to the general public through an online portal that will be developed for this purpose, as well as • the supply of Museum equipment, ready-made Software and other equipment • provision of other services (education and support of trial and production systems, publicity services and dissemination of project results). The services provided are classified under the following codes of the Common Procurement Vocabulary (CPV): 72000000-5, 79999100-4, 79131000-1, 80533100-0, 48000000-8, 48800000-6, 79341000-6, The subject of the contract is not divided into sections, due to the complementarity and strong interdependencies of the individual actions that compose it, so as to ensure the creation of conceptually sound digital content, the uniform operation of systems that compose the project, and to achieve the implementation of specialized digital applications to support the institutional role and responsibilities of the NA. Coherence and a unified strategy are crucial for the success of the project. The creation of digital content and the development of the projection and management system are interdependent parts of a single project. The integrated approach ensures consistency and coherence in all phases of the project, from design and development to final implementation. Failure to subdivide the contract enhances the quality and safety of the project, since unified management reduces the chances of security gaps or incompatibility between the different systems and contents. Also, not subdividing the contract can lead to economies of scale, as a single contractor can make better use of resources and offer more cost-effective solutions. Subdividing the project into lots often increases the total cost due to increased costs for European Single Procurement Document (ESPD) / Standard Declaration Form (SDR) 3 lots often increases the total cost due to increased costs for coordination, management and contractual costs. In addition, unified project management allows for better coordination and flexibility in changes, reduces the chances of misunderstandings, delays, non-coordination and conflicts that may arise when different contractors take over different departments. This also allows faster decision-making and adaptation to project needs. Offers are accepted for all services described. The estimated value of the contract amounts to one million one hundred and eighty-four thousand two hundred and sixty-two Euros (1,184,262.00€) including 24% VAT (budget excluding VAT: 955.050,00€, VAT: €229 212.00). After the conclusion of the initial contract, during the implementation of the project and before the end of the contract, the Contracting Authority may decide to exercise an option by increasing the physical object of the project (as described herein) up to one hundred percent (100%) of the contractual price. Before the end of the contract, the Project Owner may decide to exercise a maintenance option up to the amount of €58,000.00 excluding VAT (budget with VAT: 71.920,00€, VAT 24% 13.920,00€), based on the Financial Offer of the Candidate Contractor, for maintenance services (as described in Annex I, paragraph 7.12.1.2). Therefore, the total maximum estimated value of the contract, including the options as mentioned above, amounts to €1,968,100.00 excluding VAT (budget with VAT: 2.440.444,00€, VAT 24% 472.344,00€). The exercise of the above-mentioned options is subject to obtaining their funding. A detailed description of the physical and financial object of the contract is given in ANNEX I – Detailed Description of the physical and financial object of the contract or in another descriptive document of the contract notice. The contract will be awarded on the basis of the most economically advantageous tender, on the basis of the best value for money. [paragraph 1.3. & ANNEX I, II to the Declaration]
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