The subject of the contract is the successive non-cash purchase in 2016 of the following liquid fuels for official vehicles and equipment of the Contracting Authority:
— diesel fuel ON,
— unleaded petrol PB 95,
— unleaded petrol PB 98.
First lot:
Wrocław Regional Water Management Board with local units in the following localities: Opole, Brzeg Dolny, Chobienia, Bytom Odrzański, Cigacice, Krosno Odrzański, Jelenia Góra, Legnica, Zgorzelec, Bukówka, Dobromierz, Mietków, Słup, Sosnówka, Otmuchów, Kłodzko, Inter Góra, Śląskie, Nysa, Paczków, Malczyce.
Order size:
— diesel oil approx. 65.000 l,
— unleaded petrol PB 95 approx. 20.000 l,
— unleaded petrol PB 98 approx.10.000 l
Second lot:
Management of the RZGW catchment area in Wrocław z/s in Opole with field units in Brzeg, Krapkowice and Turawa.
Order size:
— diesel oil approx. 10.000 l,
— unleaded petrol PB 95 approx.8 000 l
Third lot:
RZGW maintenance and rehabilitation department in Wrocław with field units in Opole and Paczkowie.
Order size:
— diesel oil approx. 20.000 l,
— unleaded petrol PB 95 approx. 1.000 l,
— unleaded petrol PB 98 approx.9.000 l
The quantities indicated are indicative and not binding on the Contracting Authority, and their purchase will be carried out according to current needs, up to a maximum of the financial resources allocated for this purpose.
Requirements relating to the subject-matter of the contract:
1. Purchased fuels must meet the requirements laid down in the Regulation of the Minister for the Economy of 9.12.2008 on quality requirements for liquid fuels (Journal of Laws No 221, item 1441) and PN standards – EN 228 (PB) and PN – EN 590 (ON) respectively.
2. The execution of the contract will take place:
— in a non-cash system, on the basis of magnetic or chip fuel card identification issued by the Contractor for vehicles and mechanised equipment of the Contracting Authority,
— throughout the country, with particular regard to the locations of the field units included in the address list (Lot 1 of the contract – Annexes Nos 04 Ia to 04 Ie to Contract No 1, second lot – Annex No 04 II to Contract No 2 and Part Three – Annex No 04 III to Contract No 3 in the network of service stations honouring fuel cards issued by the Contractor,
— successively, by refuelling the Contracting Authority’s vehicles and equipment according to its needs,
— vehicles will be refuelled into fuel tanks and equipment for canisters or kegs.
3. The contract also covers the supply of magnetic or chip fuel cards allocated to individual vehicles or off-road units in the case of refuelling of mechanised equipment.
Size or scope of the contract:
1. The quantity of fuels to be procured is estimated.
2. The contract shall be terminated as soon as the amount planned to finance the task has been exhausted.
3. If there is a substantial change in circumstances such that it is not in the public interest to perform the contract, which could not have been foreseen at the time of conclusion of the contract, the Contracting Authority may withdraw from the contract within 30 days of becoming aware of the circumstances. In this case, the Contractor may claim only the fees due for the performance of part of the contract.
Contract performance conditions:
1. The Contractor will issue the Contracting Authority free of charge with fuel cards, one for each motor vehicle and fuel cards enabling fuel to be taken into casks or canisters (supply of fuel for mechanised equipment) in a quantity consistent with the number of off-road units and individual hydrotechnical facilities of the Contracting Authority (Annexes 04 Ia-4 Ie to Contract No 1, Annex 04 II to Contract No 2 and Annex 04 III to Contract No 3).
2. Fuel cards issued for each motor vehicle shall be such as to enable standard and premium fuel to be taken as required by the Contracting Authority.
3. The fuel card shall include at least the following data:
— card No,
— card expiry date,
— user name (contractor),
— vehicle registration number or name and address of the field unit (possibly the name of the head of the field unit).
4. The contractor must clearly identify the date and quantity of fuel delivered with the Contracting Authority’s vehicle or off-road unit on which the fuel was taken, by issuing to the person taking a printout containing the following identification information:
— card No,
— date and exact time of execution of the transaction,
— registration number in the case of refuelling of the vehicle,
— name and address of the field unit with the indication ‘fuel for equipment’ or the name of the head of the field unit in the case of filling fuel for mechanised equipment (refuelling to canisters or casks),
— fuel purchase price,
— the quantity of fuel purchased,
— No and address of the service station at which the transaction was carried out.
5. Transaction reports will be drawn up by the Contractor, free of charge, twice a month:
— for the period from 1 to 15 days of each month,
— for the period from the 16th to the last day of each month.
Terms of guarantee:
1. The contractor guarantees the quality of the fuels in accordance with the applicable standards and regulations;
2. The Contractor will be required to provide the Contracting Authority with documents and quality certificates for fuel at the request of the customer at the service station.
3. With regard to complaints for incorrect fuel quality, the following rules shall apply:
a. The notice shall be made in writing and shall state the reasons on which it is based,
b. The Contractor should examine the complaint within 14 days of receipt of the complaint,
C. Failure to notify the contracting authority of the manner in which the complaint has been dealt with within the above-mentioned time limit means that it has been taken into account,
D. If the complaint is accepted, the Contractor shall pay the amount of the damage suffered up to the amount of the relevant accounts,
e. The wording of point d does not deprive the Contracting Authority of the right to seek compensation in full in accordance with the rules in force.
Additional conditions:
1. The contractor must have at its disposal a network of service stations throughout the country, enabling petrol to be used for the contracting authority’s vehicles and equipment.
2. The distance from the individual locations of the local units (Annex No 04 Ia – 04 Ie to agreement No 1, Annex 04 II to contract No 2 and Annex 04 III to contract No 3) to the nearest service station, calculated by the shortest public road, may not exceed 20 km.
The tender must include a declaration confirming that the above conditions have been met.
Relevant contractual terms:
(a) The subject-matter of the contract will be accepted by the Contracting Authority successively according to its needs.
(b) The subject of the contract will be settled twice a month with aggregated invoices for all fuel purchases made during periods 1 to 15 and from the 16th to the last day of each month, on the basis of records kept for each non-cash purchase.
(C) Each invoice shall be accompanied by a summary of all transactions carried out during the tax period concerned, containing the following particulars:
— the name of the product,
— vehicle registration number or the name and address of the off-road unit in the case of purchase of fuel for equipment,
— card No,
— town and station number,
— optionally the odometer value,
— the amount of fuel consumed,
— the unit price of the fuel displayed on the distributor at the time of refuelling,
— gross value,
— value of VAT,
— the value of the discount granted,
— net worth.
(D) Time limit for payment – 21 days from the date of issue of the invoice.
(e) The Contractor undertakes to supply the fuel which is the subject of a contract meeting quality standards, failing which it will seek redress on the basis of the results of laboratory tests commissioned by the PIH at the request of the Contracting Authority.
(F) The sale will take place at the retail prices in force on the date of purchase of the fuel, taking into account the percentage discount declared in the tender.
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