Partial outsourcing of financial administration, Savukoski municipality

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The municipality of Savukoski has implemented the partial outsourcing of financial administration as a fixed-term arrangement until 30 September 2026. With the help of partial outsourcing, the municipality's financial management and accounting have been made up-to-date and reliable. Based on the benefits achieved, the municipality considers it appropriate to continue the partial outsourcing model also in the future contract period. The municipality retains its own expertise in financial administration so that the position of financial administration assistant (0.6 htv) is opened for applications after the conclusion of the partial outsourcing agreement. The municipality's own staff is responsible for the tasks set out in the division of responsibilities table (Annex 2). The sub-outsourced service supports the operational reliability of financial management and ensures adequate backup personnel arrangements. The main objectives of the procurement are: - a clear and appropriate division of labour between the municipality's own operations and the external service provider - ensuring the continuity of financial management and the arrangement of deputy personnel. The acquisition concerns the partial outsourcing of financial administration services for the period from 1 October 2026 to 30 September 2029. The agreement includes the possibility of two (2) option years. The final contract period and the terms of termination will be determined in connection with the contract negotiations. The estimated total value of the acquisition is EUR 300 000 (VAT 0%). The value is the customer's estimate and is not binding on the contracting entity. It is a service procurement above the EU threshold, subject to the Act on Public Procurement and Concessions (1397/2016) and Directive 2014/24/EU of the European Parliament and of the Council. The procurement procedure shall be an open procedure. The tender documents are drawn up in Finnish and tenders must be submitted in Finnish. The time limit for the submission of tenders is 17 June to 4 February 2026. The tender must meet all the minimum requirements set out in Annex 1. Failure to meet the requirements will result in the rejection of the tender. Sub-offers or alternative offers will not be accepted. The contract will be awarded to the tenderer submitting the most economically advantageous tender. The benchmarks are: - price 60 % - quality 40 % In the event of a tie, a lower price offer will be selected. The procurement shall not be subdivided into lots because, in the opinion of the contracting entity, such subdivision could restrict competition or make the performance of the contract technically too difficult or costly. In addition, the coordination of several suppliers could jeopardise the smooth implementation of the service and increase the risk of incompatibility. More detailed description of the subscriber: -The subscriber has approximately 2,100 sales invoices per year, of which approximately 600 are e-invoices and approximately 1,500 are paper invoices -The subscriber has approximately 6,600 purchase invoices per year, of which approximately 6,500 are e-invoices and approximately 100 are paper invoices -The subscriber has approximately 200 reminder invoices per year for water invoicing -The subscriber's fixed assets accounts are managed in the fixed assets section of the Pro Economica system, the fixed assets register of which contains a total of approximately 65 fixed assets items -The subscriber draws up approximately 400 memorandum receipts per year -The subscriber has a water utility from which a separate balance sheet is drawn up and which is monitored in the accounts as a separate entity as part of the subscriber's accounts -The subscriber does not have any actual commercial establishments, but the water supply facility is treated as a separate function as part of the subscriber's accounts -The subscriber has three (3) bank accounts -In addition to the subscriber's municipal group, joint municipal authorities (such as the Regional Council of Lapland, Lappi and Lapin kuntantantatakuntamämämämämä, Lapeco). In addition to these, the Group includes municipally owned subsidiaries in accordance with the municipality's shareholdings -Pelkosenniemen-Savukoski Real Estate Corporation's financial administration tasks include accounting, processing purchase invoices, sales invoicing, payment transactions, preparing the financial statements and the report of the Board of Directors, as well as other normal financial administration tasks and this must be included in the monthly price given in the tender -The Real Estate Corporation has approximately 350 purchase invoices and approximately 60 sales invoices annually

79211100 - Bookkeeping services