1. The subject of the contract is the organisation and delivery of group language courses – English for participants in the New Perspectives and Youth Skills Academy 2 projects, co-financed by the European Union from the European Social Fund under the Human Capital Operational Programme Priority 1, Measure 1.3, Sub-Action 1.3.
2. The contracting authority does not allow one interpreter to run two groups in parallel at the same time. One lecturer is to be allocated per group during the course of the course of the course.
3. The project is being implemented in the local units of the Pomorskie Province of Voluntary Labour Headquarters:
A. Environmental Labour Hufiec 11-23, 76-200 Słupsk, ul. Dunikowski 3:
2 groups of participants in Cat. A (15-17 years old), which is 20 (10 persons per group);
B. Youth Education and Labour Centre, 76-200 Słupsk, ul. Dunikowski 3:
2 groups of participants in Cat. B (18-25 years old), which is 20 (10 persons per group);
C. Hufiec Labour 11-12, 81-304 Gdynia, ul. Silesia 53:
2 groups of participants in Cat. B (18-25 years old), which is 20 (10 persons per group);
Environmental Hufiec Labour 11-6, 80-045 Gdańsk, ul. Banks 45:
2 groups of participants in Cat. A (15-17 years old), which is 20 (10 persons per group).
E. Environmental Labour Hufiec 11-5, 84-300 Lębork, ul. Krzywoust 1
2 groups of participants (15-17 years old), which is 15 in total.
F. Hufiec Labour 11-19, 76-200 Słupsk, ul. Industrial 100
2 groups of participants (15-17 years old), which is 15 in total.
1. Language courses have 120 teaching hours (1 hour) = 45 min lessons + 15 min breaks) per group. For each group, the procurer requires 120 hours of class classes to be carried out. The contracting authority does not allow one interpreter to run two groups in parallel at the same time. One lecturer is to be allocated per group during the course of the course of the course.
2. When awarding the contract, the contractor who submits the most advantageous tender will provide a specific hourly and thematic schedule of 120 hours in accordance with his knowledge and experience in the organisation of the subject-matter of the contract. The outline will be annexed to the agreement.
3. The course can only be carried out by a qualified assistant with experience in youth work.
4. The essence of English language training is to provide young people with the ability to communicate in a foreign language, including mastering appropriate vocabulary to facilitate job search. The main objective of the courses is to break the language barrier of project participants and to enable them to master a foreign language primarily in professional vocabulary. It is intended that beneficiaries develop their existing language skills by broadening them to include specialised and specialised terminology. The supported persons should obtain a certificate of completion of a foreign language course, indicating the level of competence acquired at a minimum basic level (A1), as determined in accordance with the European System of Reference for Languages. Verification of the level of linguistic achievements obtained as a result of the implementation of the project must be carried out in such a way as to guarantee impartiality vis-à-vis the project promoter (companies providing language courses).
5. The Contractor shall carry out, in the first classes and in each group, a test examining the level of knowledge of the relevant foreign language of all project participants and select the appropriate teaching methods to be used throughout the course in each group with the results obtained. At the end of the course, the Contractor will carry out a final English-language knowledge test.
6. The group will be selected according to the level of knowledge of the language (the result of the English language test will determine) as well as the period during which the participant will have to complete the classes. Groups will not have equal numbers of participants.
4. The contracting authority informs that group classes with 12 groups may be carried out in parallel, so the contractor must have the necessary number of people to carry out the classes.
5. The preparation and delivery of classes shall mean, inter alia:
A. preparation of a detailed outline of the classes;
B. carrying out courses in accordance with a guideline approved by the Contracting Authority,
C. preparation of teaching materials for participants.
D. document attendance of participants in classes (attendance lists signed by project participants),
E. issue of certificates of attendance
F. keep the activity log.
7. The Contractor shall provide each participant, free of charge, with the teaching and support materials necessary for the implementation of the course:
A. learning literature
B. stationery (long, pencil);
C. bookwork (notebook);
D. Pocket dictionary.
E. CD with mp3 format for English language learning.
8. The Contracting Authority shall require the Contractor to include in his tender all costs relating to the organisation and delivery of the course, in particular:
A. the cost of the lecturer’s remuneration,
B. cost of renting the room,
C. cost of teaching materials.
9. If the classes are not carried out for reasons beyond the control of the Contracting Authority, the outstanding classes will be carried out within a mutually agreed time limit, but no later than 10 days from the date of the courses which did not take place.
10. The Contractor shall keep duly marked attendance lists, activity logs and timetables.
11. The Contractor must issue VAT invoices to the Contracting Authority and send to the Contracting Authority no later than 10 days after the end of the last assignment.
12. Photocopies of the documents transmitted must be certified as true copies on each page.
13. The Contractor may remove a person from the list of participants for not attending courses only at the request of the Contracting Authority. If the beneficiary is removed from the list of project participants, the Contracting Authority will pay for his training until it is deleted (the remuneration for such participant will be reduced and will be set pro rata, i.e. the number of hours of the participant until deletion in relation to the number of hours allocated to this training multiplied by the remuneration of one participant).
14. According to the project, participants receive certificates on completion of the course, together with its thematic scope and number of hours. A model certificate shall be agreed between the Contractor and the Contracting Authority on the basis of the ‘Guidelines on the marking of projects under the Human Capital Operational Programme’. The certificate of completion of the course will be issued on the last day of the course, or at the end of the course, no later than 5 days after the end of the course.
15. Information for the Contractor outside Poland:
A. The Contractor must operate an office in the territory of Poland,
B. Project documentation must be kept in Polish and stored on Polish territory;
C. The seizures must take place in Słupsk
16. In the case of performance of the contract by firms or natural persons: the person performing the contract on behalf of the Contractor may be changed during the performance of the contract only with the Contracting Authority’s written consent.
17. Language courses have 120 teaching hours (1 hour) = 45 minutes + 15 min breaks) per group. For each group, the procurer requires 120 hours of class classes to be carried out. The contracting authority does not allow one interpreter to run two sub-groups in parallel at the same time. One lecturer is expected to be per subgroup during the course of the course of the course.
18. The contracting authority informs that group classes with 12 groups may be carried out in parallel, so the contractor must have the necessary number of people to carry out the classes.
19. Courses should take place between 8.00 and 18.00, and courses may also take place on Saturdays.
20. The contractor guarantees the continuity of the studies (courses). The contractor will ensure ongoing substantive supervision of the performance of the subject-matter of the contract. The contractor must provide staff who are suitably qualified to carry out classes consistent with the subject-matter of the contract.
21. The Contractor shall be responsible for the quality and diligence of the performance of the services offered and shall be fully liable for damage caused by non-performance or improper performance of the contract.
22. The Contractor may not entrust the performance of the subject-matter of the contract to a third party without the Contracting Authority’s written consent. The Contractor may subcontract part or all of this contract. In this case, it shall indicate in the tender form the proportion of the contract which it intends to subcontract.
23. All costs relating to the organisation of the training shall be borne by the lecturer.
24. Admission to the classes will be based on personal lists of persons issued by the Contracting Authority.
25. One lecturer/trainer is to be allocated per group during the course of the course.
26. The contracting authority prefers that the activities take place in:
A. Environmental Labour Hufiec 11-23, 76-200 Słupsk, ul. Dunikowski 3
B. Youth Education and Labour Centre, 76-200 Słupsk, ul. Dunikowski 3
C. Hufiec Labour 11-12, 81-304 Gdynia, ul. Silesia 53
Environmental Hufiec Labour 11-6, 80-045 Gdańsk, ul. Banks 45:
E. Environmental Labour Hufiec 11-5, 84-300 Lębork, ul. Krzywoust 1
F. Hufiec Labour 11-19, 76-200 Słupsk, ul. Industrial 100
27. The contracting authority prefers that the activities take place on the premises of the contracting entity.
28. In the event of withdrawal or removal from the list of project participants, the Contracting Authority will pay for the training in proportion to the number of hours performed.
29. The activities must take place within a timeframe consistent with the timetable of the activities to be implemented, as agreed with the regional coordinator of the project and the field coordinators.
The activities in the different organisational units must end:
A. Environmental Labour Hufiec 11-23, 76-200 Słupsk, ul.Dunikowski 3 until 31.5.2013
B. Youth Education and Labour Centre, 76-200 Słupsk, ul.Dunikowski 3 until 31.5.2013
C. Hufiec Labour 11-12, 81-304 Gdynia, ul.Silesia 53 to 31.5.2013
Environmental Hufiec Labour 11-6, 80-045 Gdańsk, ul. Banks 45:until 31.5.2013
E. Environmental Labour Hufiec 11-5, 84-300 Lębork, ul.Krzywoust 1 until 30.4.2013
F. Hufiec Labour 11-19, 76-200 Słupsk, ul.Industrial 100 by 30.4.2013
30. The project “New Perspectives”, “Youth Academy of Skills 2” includes many other courses and activities, and the timing of the courses must therefore be agreed with the Contracting Authority. The Contractor shall cooperate in determining the timetable for the courses to be carried out. The exact timing of the assignments will be fixed by the Contractor after the signature of the contract with the field coordinators.
31. The Contractor shall keep duly marked attendance lists, activity logs and timetables.
32. The Contracting Authority shall agree with the Contractor whose tender is deemed to be the most advantageous.
33. The payment will be made on the basis of an invoice issued by the Contractor, once the Contracting Authority has received funds from the higher-ranking unit of the Head Office of the Voluntary Labour Board in Warsaw for the financing of the ‘New Perspectives’, ‘Youth Academy of Skills 2’ implemented under Priority 1, Measure 1.3, Sub-Action 1.3.3 of the Human Capital Operational Programme.
34. The Contractor must attach the following documents to the invoice:
A. original personal attendance lists, attested by the handwritten signature of the course participants,
B. timetables of courses, taking into account the number of hours and subjects of the courses;
C. photocopies of group training certificates issued and individual opinions on participants, held separately for each group,
D. original activity logs (separate logbook for each class in which the classes are carried out), together with the signatures of the trainers.
E. personal lists of persons, together with their signatures, confirming receipt of teaching and support materials,
F. Max. 2 pictures of the activities carried out in paper format.
Photocopies of the documents transmitted must be certified as true copies on each page.
G. photocopies of course attendance certificates with subject and hourly scope,
H. photocopies or originals of surveys carried out with participants before and after the end of the classes;
35. The contractor undertakes to:
A. document the attendance of participants in classes,
B. preparing, after completion of the programme of individual classes, the final opinion, in duplicate, on each participant (1 for the participant in the course, 1 for the contractor), on psychological counselling for individuals
C. issue a certificate of attendance at a training course for dealing with difficult life situations, which is part of a group course.
D. keep the activity log.
E. record keeping of training records – activity log and attendance lists,
F. giving the contracting authority and external bodies authorised to inspect the project the right to consult documents relating to the implementation of the provisions of this ballot box,
G. In the event of 10 % of the participant’s absence, the Contractor must inform the Contracting Authority in writing;
H. inform the Contracting Authority of the absences of more than 10 % of each participant.
I. The Contractor may remove the beneficiary from the list of participants only after a decision of the Contracting Authority,
J. presentation of photographic documentation, from the courses provided – with a maximum of 2 paper photographs from each type of course,
K. provide an invoice with annotation of the subject-matter of the service and that the training was carried out as part of the project, together with the date of the training.
36. The subject-matter of the contract will be withdrawn by the service acceptance report.
37. The project includes many other courses and activities, therefore the timing of the activities must be aligned with the contracting authority’s schedule and agreed with the contracting authority, the local coordinator or the regional coordinator.
38. Payment will be made by transfer to the Contractor’s bank account indicated on the VAT invoice within 90 days of receipt of the correctly issued VAT invoice, 85 % of the value of the contract being paid from the bank account of the Ministry of Finance implemented by Bank Gospodarstwa Krajowego (EU Funds) and the remaining 15 % from the Contracting Authority’s bank account (the special-purpose reserve of the State budget). The funds for the settlement of financial obligations are secured from the special-purpose reserve of the budget of European funds and the State budget.In view of possible delays in the transfer of funds from the special-purpose reserve of European funds and the special-purpose reserve of the State budget, payment may be made later, but not later than 30 days from the date on which the funds were put at the disposal of the Contracting Authority and no later than 30 November 2013.
39. The contracting authority may cancel a contract for the performance of the subject-matter of the contract if funds from the budget of the European Union and the State budget which the Contracting Authority intended to use to finance all or part of the contract are not awarded to it.
40. The Contractor reserves the right of access to the Contractor’s documents relating to the Project, including financial documents, by itself and by external bodies authorised to audit it.This right shall apply until the end of the statutory archiving period for such documents, i.e. until 31 December 2020.
41. The contractor must attend the course participants and must inform the Contracting Authority in writing of the repeated absences of each participant in the event of exceeding 10 % of absence. If the Contractor fails to notify the above – when the participant’s absence exceeds 20 % – it will be removed from the list of project participants and the contracting authority may refuse to pay for his participation in the training.
42. The Contractor may remove a person from the list of participants for not attending courses only at the request of the Contracting Authority. If the beneficiary is removed from the list of project participants, the Contracting Authority will pay for his training until it is deleted (the remuneration for such participant will be reduced and will be set pro rata, i.e. the number of hours of the participant until deletion in relation to the number of hours allocated to this training multiplied by the remuneration of one participant).
43. According to the project, participants receive certificates of completion of the course, together with its thematic scope and the number of hours. A model certificate shall be agreed between the Contractor and the Contracting Authority on the basis of the ‘Guidelines on the marking of projects under the Human Capital Operational Programme’. A certificate of completion of the course will be issued on the last day of the course,
44. At the reasoned request of the Contracting Authority, the Contractor shall replace the existing instructor with another instructor guaranteeing the proper and timely provision of classes (courses). In the case of performance of the contract by firms or natural persons: the person performing the contract on behalf of the Contractor may be changed during the performance of the contract only with the Contracting Authority’s written consent.
45. The contractor must ensure that courses are properly promoted, specifying the name of the course, the name of the contracting authority and the name of the project. All materials must bear the appropriate logo of the European Union flag – the European Social Fund and the Human Capital – National Cohesion Strategy, in accordance with Council Regulation (EC) No 1083/2006 of 11.7.2006 and the Guidelines for the marking of projects under the Human Capital Operational Programme.
The contractor is obliged to promote the project by marking teaching materials intended for trainees, documentation relating to the implementation of the course using signs representing the logos of the European Union, the European Social Fund and the Human Capital Operational Programme and the title of the project.
46. The Contractor will have to appoint a person who will be the coordinator of the course in order to ensure the proper organisation of the courses. The course coordinator is obliged to work closely with the field coordinators in Słupsk and the team for the implementation of European projects and international cooperation of the Pomorskie Voivodeship Labour Headquarters.
47. The contractor must act in accordance with the Personal Data Protection Act (Journal Journal of Laws 2002, No 101, item 926, codified text).
48. The successful contractor, together with the public procurement contract, shall also sign the contract to entrust the processing of personal data. As part of the contract entrusting the processing of personal data, the Provincial Commander of the Provincial Veterinary Inspectorate will empower the contractor to issue personal data authorisations to its staff to process participants’ personal data. The authorised contractor will limit access to the personal data of the project beneficiaries only to staff with personal data processing authorisations. The contractor will keep records of the above-mentioned employees and is obliged to forward the VLC’s certified copies of the authorisations issued without delay and no later than 7 days from the date of conclusion of the contract to entrust the processing of personal data to the organisational unit of the VLC in which the project is being carried out.
49. The contractor declares that he is entered in the register of training institutions kept by the provincial labour office and that he holds a document confirming entry in the register of training institutions kept by the provincial labour office responsible for the seat of the training institution issued on the basis of Article 20. 1 of the Act of 20.4.2004 on the promotion of employment and labour market institutions (Journal of Laws Journal of Laws 2008, No 69, item 415 as amended).
50. In the case of natural persons:
A. Each contractor engaged under an order contract shall complete the Contractor’s declaration, a specimen of which is attached as Annex 8. By means of the above-mentioned declaration, the contractor employed in more than one project undertakes to keep and make available, on request, a record of the hours and tasks performed under all projects in which it is involved during the period of implementation of the NPE/MAU 2 tasks. These records should be a person’s ‘job diary’, from which it should be stated what tasks under which contract and during which hours the person performed each day (Record of tasks carried out under the ‘New Perspectives’ project/Annex 2. 9).
B. In accordance with the Guidelines on the eligibility of expenditure under the Human Capital Operational Programme, expenditure relating to the employment under a civil law contract of a person involved in carrying out tasks in more than one project is eligible, provided that:
— the resulting burden does not preclude the proper and efficient performance of all the tasks assigned to the person concerned,
— the total commitment to the tasks in all National Strategic Reference Framework 2007-2013 (NSRF) projects shall not exceed 240 hours per month and this person:
— keep records of the hours and tasks carried out under all NSRF projects, except where that person carries out work in several projects on the basis of a single employment relationship and the tasks are carried out on the basis of contracts resulting in the execution of a designated work,
— provide the beneficiary with the records referred to above for the duration of the beneficiary’s project.
Text automatically translated in your browsing language
