Hungary-Budapest: Public relations services

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In the context of an agency contract, the Tisza wave: Complete public relations and communication activities related to the implementation and preparation of efficient operation of project KEOP-2.1.1/2F/09-2009-0006 – Rehabilitation of the water transport capacity of a large water channel in the section between the railway bridge in Szolnok and Kisköre’.
Quantity:
In the context of an agency contract, the Tisza wave: Restoration of the water transport capacity of the large water channel in the section between the railway bridge in Szolnok and Kisköre’, with reference KEOP-2.1.1/2F/09-2009-0006, in connection with the implementation and preparation for the efficient operation of the public relations and communication activities described below and detailed in the Tender Documentation, including the planning, organisation and management of the necessary expert availability and conflict management:
— Drawing up a crisis communication plan – 1;
— Effective support to the Principal in crisis management and conflict management through the use of communication and public relations tools and expertise throughout the implementation of the project;
Preparation of a detailed communication and action plan – 1;
— Holding a communication training course (1 day) for the investor’s representatives, expected to be 5-10;
— Planning, setting up and running a sub-page of the Internet, including content management, throughout the lifetime of the project implementation;
Creation and operation of an information green number (with staff) throughout the project implementation period – 1;
— Preparing a b-type billboard (including replacement of the billboard in the event of damage or theft) and making expert proposals when placing the billboard at project implementation sites -15;
— Organisation and full implementation of a press event with a press conference for the entire duration of the project implementation;
Full organisation and organisation of a closing event with a press conference with catering for 120 people – 1;
— 850*2000 mm Roll-up banner design and preparation – 4;
— The organisation and full implementation of a public forum (including transporting the residents of the affected neighbouring municipalities to the residential forum) in total 18 times in 2 014 in 6 affected municipalities in 2014;
— Planning and full implementation of two complex PR actions for the common good that strengthen social responsibility in 2014 and 1 in 2015 during the project implementation period – 3 in total;
—Planning a project logo – 1;
— Prepare and send press releases throughout the project implementation period – 4 per year, in total 12;
— Generation of paid press coverage in print, electronic and on-line media throughout the project implementation (printed press: 4 televisions: 4, radio: 12, internet: 9);
— Collection and analysis of press coverage related to floods in the Central Tisza region over the past 15 years, production of archives – 5 copies;
— Collection and analysis of press coverage throughout the project implementation period (to be annexed to the quarterly reports);
— Design and production of advertising items with defined design features totalling 4500 (300 calendars per year, 600 in total; folder: 1 000 units; mug: 500 units; ring file: 400 units; note pads: 1 000 units; feathers: 1 000 units);
— Design, construction and distribution of leaflets and printing publications, totalling at least 19500 (leaflets: 15 000 units; poster: 500 units; map: 1 000 units; brochure: 3 000 units);
— Production of public relations films of at least 30 minutes long, documenting the project implementation process – 100 DVDs;
— Production of photographic documentation of workflows and events in at least 20 domains throughout the implementation of the project, with at least 500 photographic archives in 3 copies;
— Drawing up a ‘D’ commemorative plaque and proposing experts when displaying the billboard at project implementation sites – 20;
Preparation and submission of regular quarterly progress reports throughout the project implementation period;
The organisation of regular quarterly workshops throughout the project implementation period;
Preparation and submission of a final report following the fulfilment of the public relations and communication tasks of the project implementation;
— Availability of experts in 24 months following the adoption of the final report on the fulfilment of the public relations and communication tasks of the project implementation.
All public relations and communication outputs and results carried out under the project must comply with the requirements of the NSP Guide and the publications entitled Information Obligations of Beneficiaries.
The successful tenderer shall perform the tasks specified in this point and detailed in the Tender Documentation in accordance with the works to be carried out on the basis of the construction contract(s) to be concluded and at any appropriate times, as long as all the tasks set out in the invitation to tender annexed to the contract, the technical specifications forming part of the tender specifications and the contractor’s tender are performed in conformity with the contract.
The public relations and communication activities related to the implementation of the project will have to be fully carried out by the completion of the construction (expected by 30 April 2015).
Estimated value excluding VAT: HUF 39166667

Tenders or requests to participate must be submitted to:
Official name: Országos Vízügyi Főigazgatóság
Postal address: Márvány utca 1/d. C épület III. emelet 314. sz. iroda
Town: Budapest
Postal code: 1012
Country: HUN

Submission for all lots

Not available

22/07/2013 09:00

HU322 Jász-Nagykun-Szolnok
HU312 Heves
HU110 Budapest

79416000 - Public relations services

79821000 - Print finishing services

79320000 - Public-opinion polling services

79961100 - Advertising photography services

79553000 - Desktop publishing services

92111200 - Advertising, propaganda and information film and video-tape production

79340000 - Advertising and marketing services

79950000 - Exhibition, fair and congress organisation services

The most economic tender

39,166,667.00 HUF

34,500,000.00 HUF

Official name: Shortcut Communications Kft.
Postal address: Falk Miksa utca 4.
Town: Budapest
Postal code: 1055
Country: HUN