This study concerns the procurement of ‘Exchange – Maintenance and repair of means of transport’, with a budget of EUR 447 485,50.
In particular, the supply concerns the supply of various spare parts for the means of transport of the municipality, as well as the maintenance and repair of all means of transport in the municipality of Rethymni Trucks, refuse collection trucks, tankers, two-wheelers, passenger cars, etc., which will be required throughout the duration of the contract, planned and unforeseen.
The repair and maintenance works have been grouped into similar ones, where they will be carried out whenever necessary and the vehicles/machinery will be delivered to the municipal traffic office ready for operation and free of all weights.
There is a detailed reference to each group and the tasks and spare parts that will be required.
It should be pointed out that it is impossible to determine the quantity of materials or services to be supplied, because the nature of the contract makes it impossible to count the work (because of the exceptional maintenance of each vehicle separately), for this reason the indicative budget in this document does not include the quantities of individual spare parts/physical works, but only the estimated cost of each group of similar spare parts/materials, works and the overall total.
In addition, the average of supplies and repairs per group has been included in the indicative budget, which relates to the five-year average of supplies and repairs, which is indicated for statistical reasons and does not commit the tender procedure due to unpredictable supplies, works and repairs, as mentioned above.
Moreover, the amounts will be allocated and allocated on the basis of the actual needs of the Office, which will appear only until the indicative budget has been exhausted. In addition, due to the large fleet of vehicles of the municipality, a total of 86 vehicles including construction machinery, refuse collection vehicles, etc., it is not possible to supply all their spare parts, because this requires a very large warehouse which the municipality does not have, and because the cost of acquiring a complete set of all these spare parts and consumables would cost some million euros, while this tender and the choice of the necessary supply of spare parts and works minimises costs to the minimum.
It should also be borne in mind that the creation of stocks of a complete set of spare parts is not economically advantageous because, apart from the fact that it commits significant resources to the municipality, it is likely to lead to technological obsolescence of spare parts that will never be used or to their total depreciation if the machine for which they are intended is technologically devalued. Letter ref. Αρ.3368/2011 decision VI of the EL Section Court of Auditors.
It follows from the above that it is reasonably impossible to draw up a notice on the basis of the damage presented, as they are not known in advance.
The tender will be an electronic open international tender with sealed tenders, with the award criterion being the lowest price in the budget of the study, as resulting from the submission of a uniform discount rate (%) in whole units to the individual groups of the tender, in accordance with the provisions of Article 209 (1) of Law 3463/2006, the provisions of Presidential Decree 11389/1993 (Government Gazette, Series I, No 64) and Presidential Decree 60/2007 (Government Gazette, Series I, No) and Law Ν.3852/2010 (Government Gazette, Series I, No 87).
The commission for ‘Exchange – Maintenance and repair of means of transport’ is an indicative budgeted expenditure of four hundred and forty-seven semicoles of four hundred and eighty-five parties fifty euros (EUR 447.485,50) including VAT of 23 % or (EUR three hundred and sixty-three points of eight hundred and nine parties thirty-five, (EUR 363.809,35) excluding VAT), for the period of twelve (12) months, in accordance with the following terms and conditions of the notice.
The current provisions are:
1. Law 2286/95 (Government Gazette, Series II, No 19/Α/1-2-95) on public procurement and related matters;
2. Presidential Decree 28-1980 FEK 11A – Local Government Studies, works and supplies.
3. The EKPOTA (Ministry of Justice) 11389/93) of the Ministry of Finance EE.
4. Law 3463/ΦΕΚ (Government Gazette, Series I, No 114/8-6-2006) on the Municipal and Community Code and in accordance with Article 158(1) (d)
5. Law 3852/2010 (Government Gazette, Series I, No 87), as replaced and in force by Law 4071/2012 (Government Gazette, Series I, No 85);
6. Law 3886/30-9-2010 (Government Gazette, Series I, No 173) on judicial protection, as amended and in force by Article 63 of Law 4055/2012 (Government Gazette, Series I, No 55);
7. Ref. No. Π1/273/7-02-2011 on the application of the above Law on Judicial Protection in the award of public contracts.
8. Article 77 of Law 66/2007 on the coordination of procedures for the award of public works contracts – Directive 2004/18/EC;
9. Directive 2004/18/EC of the European Parliament and of the Council of 31.3.2004 (EL 134/30-4-2004) on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts.
10. Presidential Decree 60/2007 (Government Gazette, Series I, No 64/16-3-2007) adapting Greek legislation to Directive 2004/18/EC on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts, as amended by Commission Directive 2055/51/EC and Directive 2005/75/EC of the European Parliament and of the Council of 16 November 2005;
11. Law 4152/2013 (Government Gazette, Series I, No 107), in particular paragraph G ‘Adaptation of Greek legislation to Directive 2011/7 of 16.2.2011 on combating late payment in commercial transactions’;
12. Law 3548/2007 (Government Gazette, Series I, No 68/τ.Α of 20.3.2007) on the registration of publications of public bodies in the prefectural and local press and other provisions; 11 ref. No 27754/28-06/2010.
13. Decision No 18130/17.7.2007 (Government Gazette, Series II, No 1226/τ.Β’/2007) of the Minister of State determining the possibility of registering publications of public bodies and weekly prefectural newspapers; It applies to procedures governed by the provisions of Law 3548/2007.
14. Circular 2/11-1-2007 of the Ministry of the Interior, Public Administration and Decentralisation;
15. Decision No 661/2015 of the Oik. Commission approving primary expenditure and authorising expenditure for 2016.
16. Decision No 683/2015 of the Management Board of the Municipality of Rethymnon approving the tendering procedure;
17. Decision No 682/2015 of the Financial Committee of the Municipality of Rethymno laying down the conditions for the international tender for the supply of ‘Exchange – Maintenance and repair of means of transport for 2016’;
18. Law 2690/1999 (Government Gazette, Series I, No 45), as amended and in force by Article 1 of Law 4250/2014 (Government Gazette, Series I, No 74);
19. Law 4155/2013 (Government Gazette, Series I, No 120) on the National Electronic Public Procurement System and other Provisions, as amended by Article I (F) 20 of the First Article of Law 4254/2014 (Government Gazette, Series I, No 85/Α/7-4-2014);
20. Law 4281/2014 (Government Gazette, Series I, No 160)
21. Ministerial Decision Π1/2390/2013 (Government Gazette, Series II, No 2677/Β) on the technical details and procedures for the operation of the National Electronic Public Procurement System (ESIDIS);
22. Letter ref. Π1/542/4/3/2014 (INTERNET POSTING NUMBER: VIKF-PS5) circular on “Information on the National Electronic Public Procurement System (ESIDIS)”.
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