The subject-matter of this contract is a pharmaceutical service consisting of the preparation of mixtures of parenteral nutrition in accordance with a medical prescription (the prescription must meet all the requirements in accordance with separate provisions) together with the supply of a finished mixture in the form of bags for parenteral feeding to patients of the Selpartite Public Clinical Hospital No 6 of the Silesian Medical University of Katowice, Katowice, Upper Silesian Children’s Health Centre Jan Paweł II.
2. The quantities given in the product-price specification Annex 2 are indicative and non-binding quantities. The procurer will provide the service as part of the needs of the Hospital Branches.
3. The Contractor must supply the feed bags to each Branch in a separate container for the protection of food bags on the Branch.
4. For each mixture prepared, the following shall be indicated in the implementation report: the batch number and the expiry date of the individual ingredients used in the quantity indicated on the medical prescription.
5. Composition of mixtures strictly according to a medical prescription issued for a particular patient.
6. On the label of the mixture, all necessary details of the patient (patient’s name, date of birth or PESEL, body weight), on the composition of the mixture, with the date and time of manufacture, the osmolarity of the mixture, specifying the intended purpose: ‘for peripheral administration’ or ‘for central administration’.
7. The contractor will provide access to an on-line application for prescriptions containing:
1. Demographic data (surname, gender, first name, pasel of the child/mother, date of birth, current body weight).
2. Assumptions – factor γ,
— osmolarity, % glucose (concentration after mixing),
— liquids – ml/kg/day (iv +po) + total,
— oral diets – maternal food + milk mixture broken down into ingredients: protein, fats, carbohydrates + ponds),
— Bebilon – Bebilon I, AR, HA I, Pepti I, Pepti MCT, Nenatal,
— Nan – Pro, AR, HA I, I,
— Nutramigen LGG I, Nutramigen AA,
— Fantomalt (Appendix) + Bebilon protein supplement,
— Infantrini, Infantrini Peptisorb,
— intravenous supply,
— glucose – 40 %, possibly 70 % – g/kg/day – mg/kg/min, kcal/kg/day, flow ml/h,
— protein – PRIMENE 10 %, AMINOVENE 10 % – g/kg/day – kcal/kg/day, ml/h flows,
— fats (20 % Clinoleic, 20 %Smoflipid), 10 % Omegavan – g/kg/day – kcal/kg/day,
— (% cal), flow ml/h,
— total flow – glucose+protein ml/h, glucose+protein + fats ml/h,
— ions – Na mmol/kg/day
K
CA
P (GLYKOFOS)
Mg
Peditrace
Soluvit
Vitalipid
— sum of calorie iv + po + total,
—supply: circumferential/central line,
— medication infusions of ml/h (aqua, 0.9 % NaCl, glucose 5 %, 10 %),
— volume of medicines including sodium in 0.9 % NaCl
and placing an order directly to a food workshop. Any costs shall be borne by the Contractor. The application should count and visualise the basic stability parameters of the mixture requested, such as CAN, the product of calcium ions and phosphorus, and osmolarity, informing the prescriber about possible exceedance of the recommended performance level.
8. Mixtures will be made from the Contractor’s own materials.
9. It is the Contractor’s responsibility to secure himself, at his own expense, all the necessary materials and means of transport needed for the proper performance of the supply.
10. The composition of the take-off bags is given in Annex 2.1 to the ToR. Validity date for take-off bags not less than 7 days.
11. The contractor with whom the contract will be concluded will be notified to the Information Security Controller. Right to protection of data contained in medical records and other medical records related to the provision of health services (Article 27 of the Personal Data Protection Act of 29.8.1997 (Journal of Laws 2002, No 101, item 926, as amended);Article 18. 2 Healthcare Institutions Act; Paragraph 52(1) 2 of the Regulation on medical records).
12. The contracting authority will commission the service for the duration of the contract according to actual needs, specifying the number of bags with mixtures for parenteral feeding. The number of bags may increase or decrease depending on demand while maintaining the unit price.
Amendments in this respect do not constitute a change in the terms of the contract and do not require a written amendment.
13. Prescriptions will be sent from one hour. 9:00 noon 11:30 in electronic format to the Contractor’s address by authorised doctors from each branch. Prescriptions submitted after 11:30 will be executed on the day following the confirmation on the day of implementation.
14. A copy of the prescription shall remain in the medical records. The original prescriptions will be handed over to the Contractor upon acceptance of the finished mixtures.
15. Deliveries of mixtures will take place on a daily basis, including public holidays, holidays, Saturdays and Sundays.
16. Mixtures will be delivered directly to the various Branches on a daily basis, max up to 2.30 p.m., notifying the Hospital Pharmacists (copy of the day handover and receipt report) of the fact that they have been delivered and handed over to the person authorised to receive them at each branch.
The authorised person of the medical staff shall receive the delivery with a written confirmation (daily handover report).
Note: delivery will take place within the number of hours offered by the Contractor in the printing of the tender from one hour. 11:30.
17. If delivery is found not to be in conformity with the contract, the Contracting Authority reserves the right to refuse acceptance of the goods.
18. If quantitative deficiencies, quality defects or errors in the identification of mixtures are found, the Contracting Authority will notify the Contractor (by fax or e-mail) without delay (within one hour after the acceptance of the mixtures), describing precisely the non-compliance found.
The contractor must supply the object of the contract free of defects within 3 hours of the date on which the complaint is sent.
19. The Contractor shall be liable for damage caused by an improperly prepared and transported mixture.
20. The contractor will provide each time a production report from the mixer documenting the process of preparing a mixture in accordance with the standards of the Polish Pharmaceutical Society.
Other additional information
Information to be corrected or added to the relevant tender documentation.
For more information, please refer to the relevant tender documents.
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