Tender reference number
BIZOB-2024-AST-LBR-00863
Description
The work within this RAW framework agreement will be carried out through partial assignments and relate to new construction or reconstructions and the functional maintenance of the public lighting installation (OVL). The work will consist mainly of: Supplying masts and luminaires; Moving, replacing, assembling and connecting lighting objects, masts and luminaires; Coordinating work on the regulated network; Carrying out preventive and corrective maintenance, including: Organising and maintaining a breakdown watch service; Execution of group brake place; Perform regular maintenance; Removal of malfunctions and defects; Repair of damage caused by collisions or demolitions; Repairing damage due to age or wear and tear; Moving lighting objects; Re-erecting of crooked masts; Replacement of masts and luminaires; Work on your own network; Reporting on the work carried out; Providing damage information in the event of a collision for the purpose of claim recovery; The provision or processing of revision data in the client's management system. The lighting objects to be replaced and maintained are all located in the municipality of Asten and fall entirely under its responsibility. These activities are inextricably linked. Formally, the work has not been merged here because the content and scope of this contract can be seen as a ‘single technical and economic entity’. The size of the assignment is such that the entire work for an average SME active in this sector is easily feasible. For this reason, it is not necessary to divide the work into lots. In addition, this would lead to unwanted additional planning and coordination for the contractors and the municipality. The agreement starts immediately after the award and is entered into for a minimum period of 4 calendar years (until 31 May 2029) with the possibility to extend it by two times one year to a maximum of six years. With a maximum duration of six years, the framework agreement will end on 31 May 2031. If the maximum contract value as stated in the tender specifications is reached earlier, the framework agreement also ends automatically. The Proportionality Guide states that the duration of a contract must be in reasonable proportion to the nature and scope of the contract and the investments to be made. For maintenance contracts, a total period of four years (two years initially and two years optional) is common. This period provides sufficient time for the contractor to work efficiently and to recoup any investments, without unnecessarily closing the market for a long time. However, a total contract duration of six years is proposed for this contract, consisting of four years of initial duration plus twice the possibility to extend by one year. The reason is that the municipality aims to make the remainder of the public lighting area more sustainable within six years. The chosen contract duration of four years fixed with an optional extension of two years gives the municipality the flexibility to achieve this goal. After this period, a new maintenance contract can be drawn up that is fully focused on LED technology.
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Submission Method
Electronic via:
https://s2c.mercell.com/today/152284
Tenders may be submitted
Electronic submission: allowed
https://s2c.mercell.com/today/152284
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The procurement involves the establishment of a framework agreement
Conditions for opening tenders (date)
30/06/2025 11:00
Award method
Inschrijfbiljet
Estimated value
1,500,000.00 EUR
Final contracted value
Not available
Award of contract
Not available
