The facility service of the City of Kemi requests your quote for planning services in accordance with the invitation to tender. The framework agreement can be utilised in other units of the farm services or the City of Kemi. The invitation to tender concerns consultancy services. The subject matter of the design or the content of the assignment included in it is not defined at this stage. Possible assignments may include, for example, minor alterations and renovation planning tasks. The procurements are divided into three different difficulty categories, which are divided into different design areas. The tenderer may offer groups of more than one category of complexity and more than one sub-area. As a rule, the city's properties are demanding, very demanding or exceptionally demanding in the demanding category. The assignments mainly consist of renovations, including in protected buildings. The design projects will be located in the area of the city of Kemi. Documents resulting from the assignment must be submitted in dwg and pdf format. Design areas: Sub-topic 1. Building design Section 2. Structural design (load-bearing structures, building physics slu) Sub-topic 3. HVAC design Sub-topic 4. Electrical design Section 5. A framework agreement will be concluded on the basis of a tendering procedure, in which there will be a maximum of five (5) service providers in each sub-area, unless there are fewer qualified tenderers and fewer admissible tenders. If there are more than five offers in one area/requirement category, the selection will be made from the selection of five (5) service providers/requirement category to the framework agreement on the basis of a price comparison based on the time-charging price of the designer's work. In this comparison, the 5 cheapest tenders will be selected as a framework agreement supplier. A separate framework agreement will be concluded with each of them. If more than one bidder ends up with the same investment, all bidders offering the same price will be selected. The duration of the framework agreement is two (2) years, tentatively from 1 April 2025 to 31 March 2027, or at the earliest when the decision has become final. The contract includes an option period of one (1) year. The subscriber decides on the exercise of the option period 3 months before the end of the actual contract period. In connection with each task, the client has the possibility to use any of the selected consultants, depending on whom the client considers most suitable for each task. A mini-competition can also be organised among the selected candidates. In procurements of more than 60,000 euros, a mini-tendering will be organised among at least three selected candidates by sub-area. The City of Kemi does not undertake to commission any particular number of consultants from any selected consultant. The City may unilaterally terminate the contract with one or more consultants. The framework contract does not oblige the Customer to purchase services from contract suppliers. The client has the right to commission/competition design work separately from the framework contract. The payment basis for the orders shall be the time-charging prices indicated in the tender. Prices must be stated in EUR/h/VAT 0%. In addition to personnel work, the time charge prices must include the special compensations mentioned in section 5.3 of KSE 2013, as well as any travel expenses required for the performance of the task. Many planning tasks require an on-site visit to the site. The time-charging prices must be presented in the offer by demand group and the persons belonging to the group must be named by design sector. In accordance with section 83 of the RakL 751/2023, the tenderer is responsible for the qualifications of the persons participating in the tasks that it has notified. Eligibility must be proven upon request. When ordering the work, a schedule is agreed for each design work together with the supplier. If the schedule is delayed due to a reason attributable to the supplier, the subscriber has the right to charge sanctions in accordance with the draft agreement. As a rule, the main design tasks of the objects belong to the architect designer. The design tasks shall aim to take into account the energy efficiency, low-carbon nature and the potential for a more efficient circular economy of the materials and work methods used when making the design task possible. If, following a decision on the basis of a tendering procedure, there are claims for rectification, those claims will only have effect in respect of the relevant sub-areas/categories of requirements. For other areas/categories of requirements, contracts may be concluded with the selected service providers.
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