The purpose of this request for information is to clarify questions and costs related to the design and implementation of the Metal Age exhibition at the Oulu Museum and Science Centre. Interested operators in the field are invited to comment on the design, implementation and practical arrangements of the exhibition to be procured, so that the tender can be carried out in the most appropriate way. This document is not a contract notice or a call for tenders, but a more detailed market survey in accordance with section 65 of the Act on Public Contracts (1397/2016), i.e. a request for information as part of the preparation of the procurement. In November 2024, the Oulu Museum and Science Centre of the City of Oulu Education and Culture Services is planning a tender for the design (A) and implementation (B) of a thematic exhibition to be held in 2026. The exhibition is located in an exhibition centre called Tiima, which is under construction. According to the current estimate, the building will be completed in May 2026, when the exhibition can be built on site. With this schedule, the exhibition should be completed in its entirety in September 2026. On the basis of this request for information, the contracting entity aims to obtain additional information to carry out a competitive tendering for an exhibition related to metal/heavy music -Metal Period. Northern metal music from the 1980s to the present day visual and structural design and implementation. The size of the temporary exhibitions is 505 m2. The duration of the exhibition is planned to be approximately two years. The exhibition space is five meters high, open hall-like space, which is dark grey / black in general. The exhibition process is in the content planning phase. The thematic areas of the exhibition are already clear. The working group responsible for the design and scripting of the content consists of the staff of the Museum of Northern Ostrobothnia and Science Centre Tietomaa: curator and researcher (PPM) and exhibition technician (TT). A preliminary graphic design has already been made for the pre-marketing of the exhibition. The concept is that the visitor gets to experience a holistic, multisensory, visually impressive and experiential environment that reflects the original aesthetics of the heavy metal genre. The exhibition design should take into account the fact that museum objects and objects borrowed from private persons are also displayed. The procurement areas would include: 1)The general appearance of the space (exhibition architecture and design), the structures and display cases of the space, the graphical appearance of the exhibition surfaces (painting, taping, exhibition plans). Scenography design and furniture design/acquisition 2) Construction of the space according to the plans made. Implementation of construction. Construction of staged spaces. 3) Video display technology and possible lighting effects PARTICIPATION IN MARKET ARTICLE Potential service providers may participate in the market prospection by answering questions set by the contracting entity in writing. We ask for your views on: 1.Which of you would be the best way to carry out the purchase? Please provide your views on the options for implementing the project. 2. Do you provide some or all of the services needed for the procurement? 3. Please specify your services in more detail. Please attach your service descriptions if possible. 4. What kind of pricing model do you offer services with? Under what conditions can you give the total price for the service? 5. What is your preliminary price estimate for the implementation you propose? 6. Your schedule estimate? Does the schedule have any pricing effects, and if so, what kind? 7. Under what terms do you offer services? If possible, please attach a model contract. 8. In your opinion, what is the appropriate number of staff to carry out this procurement? In your opinion, what kind of skills and experience do you need to carry out the procurement well? 9. Describe your company's experience in providing the services in question. Please indicate the number of references/types of references you have for the provision of services corresponding to the subject of the procurement. 10. Do you have (at your disposal) experts who you could nominate for this project, who? What kind of references do they have? How many consultants would you name for the project (please attach CVs if you consider it necessary)? 11. Do you think that the sound design and implementation of the exhibition should be put out to tender separately or in connection with a future call for tenders? In addition to this information, we ask for your free-form views on matters that should be taken into account when making an invitation to tender. If the tenderer needs more detailed background information in order to submit his or her reply, he or she may send further questions related to the request for information by e-mail to arja.h.keskitalo@ouka.fi . More detailed questions must be submitted by 10 a.m. on 27 September 2024. The request for information is carried out and must be answered in Finnish. If your reply contains business and professional secrets or other confidential information, we ask that you clearly identify and mark the information in question. Request for information about your answer should be sent by email anna-riikka.hirvonen@ouka.fi , in the subject field as Metallikausi - reply, Fri 7.10.2024 by 12:00. The contracting entity does not receive inquiries by telephone. During the preparation phase of the procurement, the details of a possible future procurement are not yet known. More detailed information will be provided in the actual invitation to tender if the procurement is decided to be carried out. The information presented in the request for information will remain completely confidential and will only be used for the development and planning of a potential procurement.
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