The contracting authority wishes to hire and purchase equipment for people with disabilities. In an occasional case, the contracting authority may wish to purchase a single device instead of renting it. Shower and toilet facilities with a catalogue amount of 500, – excluding VAT or less, are purchased and provided with ownership. More specifically, it concerns the hire of (electric) wheelchairs, scooters, tricycles, movable accommodation and individual adjustments. For the extended programme of requirements, please refer to Annex 7 UTI.
The purpose of this call for tenders is to conclude a framework contract with 3 suppliers of equipment provided on the basis of the Social Support Act (Wmo). The contracting authority will award individual supply contracts under the framework agreement.
In the case of new applications, the contracting authority will conclude rental contracts (partial contracts) for the equipment to be supplied individually, in accordance with the terms of the framework agreement to be concluded.
Tenderers should bear in mind that the contracting authority’s current contract has a model of death. The new agreement will not have such a provision. Bidders are required to record assets on the basis of the historical list prices in their accounts, which is audited annually by its auditor and is therefore subject to an auditor’s certificate. Indeed, the contract concluded by the contracting authority with the supplier will contain an obligation to sell and supply to a successor supplier if they will not be the contracting partners again in the next tender.
The current agreement will end as of 1.5.2012. In the absence of a contract, the current suppliers will be asked to transfer the funds to the new suppliers (of course, at the normal rate of remuneration in the sector). If no agreement is reached, the new supplier will have half a year to replace the funds.
Client distribution.
For 3 new suppliers:
— customers are distributed proportionally among the three new suppliers using the 1,2,3,1,2,3 method. Client 1 to Supplier 1, Client 2 to Supplier 2, etc.,
— there is one exception: the choice of the client remains the guiding principle.
For 2 new suppliers:
— if one of the current suppliers is again awarded the contract, it retains its clients,
— the other customers of the contracting authorities shall be divided proportionally between the two new suppliers until a proportional distribution is reached between the three suppliers,
— the customers, if any, to be distributed below are distributed proportionally among the three suppliers using the 1,2,3,1,2,3 method,
— there is one exception: the choice of the client remains the guiding principle.
In the case of a single new supplier:
— once 2 of the current suppliers are re-awarded, they retain their clients,
— the contracting authority’s new customers are all allocated to the new supplier in the first year of the contract for as long as a proportional distribution between the three suppliers has been established,
— there is one exception: the choice of the client remains the guiding principle.
After that, the choice of customers will determine the further allocation.
The contracting authority requires that the rental agreements include adjustment, selection, delivery costs, preventive/periodic maintenance and full service maintenance. For the equipment purchased, shower and toilet facilities with a purchase price not exceeding 500.00 years, the contracting authority requires a functional guarantee of 2 years.
The contracting authority itself carries out the indication of devices. The procuring entity and the supplier shall, as far as possible, enter into a partnership at the time of identification and subsequent adaptation and selection. That is to say; the procuring entity may, in agreement with the supplier, link physical and quality checks to the indication. In case of doubt as to the accuracy of an indication, the supplier shall be given the opportunity to engage with the procuring entity. The procuring entity and the supplier shall also require the contracting authority and the supplier to notify each other of any changes in the stock (type of indications and deliveries).
Settlement with the supplier shall take place at the end of each year. The contracting authority will then assess, on the basis of the results of a customer satisfaction survey, the extent to which it adjusts the amount paid for the previous year. The supplier should, as a minimum, score sufficiently on all points in this customer satisfaction survey. If he does not score enough, the municipality can recover part (up to a maximum of 5 %) of the amount paid.
Indexation of the annual amount will be carried out in accordance with the Consumer Price Index all households, for the first time on 1.1.2014.
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