1. The subject-matter of the contract covers the provision of a service consisting of the collection, collection, transport and management of municipal waste from immovable property in the municipality of Kobierzyce.
The service consists of emptying containers and collecting bags located on properties in the municipality of Kobierzyce, transporting separately collected ‘dry’ municipal waste and paper and recycled glass to recovery facilities, and mixed municipal waste, green waste and residues from sorting municipal waste to the RIPOK installation in the mechanical and biological treatment of waste listed in the WPGO in force, and the management of that waste in that facility in accordance with Article 9e of the Act of 13 September 2009 on the maintenance of cleanliness and order in municipalities (Journal of Laws Of Laws 2013, item 1399, as amended)
The service of collecting and managing municipal waste from property owners in the municipality of Kobierzyce should start on 1 May 2015.
2. Contract Characteristics Estimates
(a) Population at 31.12.2014 – 17387
(b) Number of economic operators – approx. 600
(C) Quantity of mixed municipal waste [Mg/year] in 2014 – 6441
(D) Quantity of glass waste [Mg/year] in 2014 – 302
(e) Quantity of raw material waste (dry including paper) [Mg] in 2014 – 858
(F) Quantity of bulky waste [Mg] in 2014 – 81
(g) Quantity of green waste [Mg] in 2014 – 746
(H) Number of containers as at 30/09/2014
As a result of the changes introduced for multi-family buildings up to 7 apartment units – residents have the option of treating them as single-family buildings – the number of containers of 120 litres may increase and the number of containers of 240 litres may decrease.
120 l mixed 3419
240 l mixed 643
1 100 l mixed 256
120 l dry 2835
240 l dry 396
1 100 l dry 218
The above figures characterising the contract are estimated by the contracting authority with due diligence. Contractors must take account of the fact that these figures may change during the performance of the contract.
3. The estimated quantities of receipts and the quantities of containers and bags, together with estimated quantities of municipal waste, are set out in the table constituting Annex 1.
The quantity, type and arrangement of containers is set out in Annex 1a
A list of the arrangement of bells for glass and paper is set out in Annex 1b.
Containers and bags must comply with the conditions laid down in § 7 of the Resolution on the rules governing the maintenance of cleanliness and order in the municipality of Kobierzyce – consolidated text constituting Annex 2 to the ToR, with the exception of containers for collection paper for which 2.5 m³ containers will be used for white glass, duly described and glued.
Some residents are expected to choose a bag instead of a dry-separate collection container. Accordingly, the Contractor shall, on request, in place of the 120-year dry waste container, provide an appropriate number of bags. The contractor for the collection of waste segregated fractions of paper and waste paper for a single-family building will provide an adequate number of bags.
The Contractor shall submit reports on the quantity, type, time limit and locations of the new containers delivered. Failure to deliver the containers referred to above shall not release the Contractor from the obligation to take back municipal waste.
4. The service includes:
(1) Collection and management of municipal waste in the amount specified in the resolution as regards the detailed method and scope of the provision of services and the amending resolution from immovable property.
(a) where residents reside.
(b) where there are no residents but municipal waste is generated.
(C) some of which live in residents and partly do not live, and municipal waste is generated.
(2) Waste from immovable property shall be collected broken down into the following fractions:
From the property on which residents live – in a single-family building:
o raw material waste (so-called: ‘dry’) – in a separate container or bag;
o paper and waste paper – in a separate bag;
o glass – in a separate bag;
o green waste – in a separate bag, unless self-composting is carried out by home composters;
o unsegregated (mixed) municipal waste in a separate container and in bags where the waste does not fit into a container;
Property on which residents live – in multi-family buildings,
provided that in the event that all occupants of immovable property
in a multi-family building of no more than 7 units, declared
in the declaration constituting Annex 1 to the resolution laying down the model declaration on the amount of the municipal waste management fee submitted by the property owner, that they want municipal waste to be collected from it in a manner specified for immovable property in a single-family building:
(a) Raw material waste (so-called: ‘dry’) – in a separate container;
(b) paper and recycled paper, in a separate container or should be conveyed to open-access containers;
(C) glass – should be conveyed to open-access containers;
(D) green waste in a separate bag, unless self-composting is carried out by home composters;
(e) unsegregated (mixed) municipal waste in a separate container and in bags where the waste will not fit into a container;
From properties which do not live in residents and generate municipal waste:
(a) Raw material waste (so-called: ‘dry’) – in a separate container;
(b) paper and waste paper – should be conveyed to open-access containers;
(C) glass – should be conveyed to open-access containers;
(D) unsegregated (mixed) municipal waste in a separate container or bag;
(3) Colour of containers and bags to be supplied by the Contractor for waste collection:
1. yellow container or bag (for single-family housing only) for waste raw materials (so-called dry) ferrous and non-ferrous metals, plastics, multi-material packaging, excluding hazardous waste,
2. a blue bag for paper and waste paper,
3. green container or bag for glass,
4. brown bag for green waste,
5. black container or bag for unsegregated (mixed) municipal waste.
(4) Each container and bag shall bear a sticker or printed label which clearly indicates the type of waste they contain (what waste should be placed or not) in accordance with the Rules of Procedure. On containers: 120 l and 240 l of sticker/printing minimum size A4 on containers of more than 240 litres of sticker/printing minimum size A3 format. The sticker must be resistant to weathering, e.g. water. The performance and cost of printing these stickers/printing is on the Contractor’s side. The contractor must include the above-mentioned information on the baskets and bags submitted within 3 days of the start of the service.
(5) Furthermore, segregated waste containers should have clear information that inappropriate segregation will result in them being taken as unsegregated (mixed) municipal waste.
(6) They are not expected to receive bulky waste in May
(7) Systematic emptying of containers and collecting bags from the real estate at the frequency of:
— for non-separated (mixed) municipal waste – not less than once a week from immovable property on which residents live, which is built up by single-family buildings and twice a week from immovable property built on multi-apartment buildings, provided that, where all residents of immovable property in multi-family buildings of no more than 7 units declared in a declaration constituting Annex 1 to the resolution laying down the model declaration on the amount of the municipal waste management fee submitted by the owner of the property, that they want municipal waste to be collected from it in a manner specified for immovable property in a single-family building and at least once every two weeks from an immovable property on which no residents live and municipal waste is generated.
— for separately collected waste:
of glass – in bags not less than once a month, and from open-access containers (in a ‘socket’ system located in places specified by the Contracting Authority) at least once every two months, while emptying open containers should prevent them from being overfilled.
paper and recycled paper – not less than once a month, and systematic emptying of public containers (in a “socket” system in places specified by the Contracting Authority) to prevent them from being overfilled.
o raw materials (so-called: ‘dry’) – at least once every two weeks,
except in the case of multi-dwelling buildings, where the rate of collection of waste is twice a week, provided that, in the event that all occupants of a property in a multi-family building of no more than 7 premises have declared in a declaration constituting Annex 1 to the resolution laying down the model declaration on the amount of the municipal waste management fee submitted by the owner of the property that they wish to receive municipal waste from them in the manner specified for immovable property in a single-family building.
green – at least once every two weeks between 1 May 2015 and 15 June 2015, with the minimum capacity of the container or bag at a certain frequency to ensure that the bags are not filled.
Municipal waste is collected from property owners on working days between 6.00 and 22.00.
A diagram of the municipal waste management system model for the Municipality of Kobierzyce is attached as Annex 3. On a case-by-case basis, a derogation may be allowed to reduce the frequency of exports of the waste in question if the owner of the property declares that the amount of waste generated does not justify its receipt according to the prescribed frequency and that the reduced frequency of waste exports does not result in overfilling the containers fitted to the property, which the Contractor confirms and the Contracting Authority accepts.
(8) Delivery of containers (to new sites) and bags for municipal waste within the framework of the proposed bid price in accordance with the Resolution on the rules governing the maintenance of cleanliness and order in the municipality of Kobierzyce, attached as Annex 2.
The Contractor, in the framework of the contract concluded with the Contracting Authority, is required to equip the waste collection centres with the necessary containers (new sites) and the owners of the property with the necessary bags at the latest before the first day of the provision of the service.
In order to confirm that the containers have been delivered, the Contractor shall submit to the Contracting Authority a list of the owners of the property to which the containers have been transferred, together with the dates of their transfer.
Bags must be provided to premises not yet fitted by the Contractor with containers. Bags should be left to the premises at the time of receipt of municipal waste on an exchange basis – as many bags have been collected should be left to new ones.
During performance of the contract, the new waste collection sites notified by the Contracting Authority shall be equipped with the necessary containers at the latest within three working days of the date on which the Contracting Authority notifies it.
(9) The Contractor, as part of the waste reception operation, should check the correct segregation of the waste received and check that the appropriate waste fraction is present in the appropriate container and that there is no contamination with other wastes in the containers.
(10) In the event of failure by the owner of the property to comply with the obligation
for the separate collection of municipal waste declared
in the declaration of the amount of the municipal waste management fee submitted by the owner of the property, i.e. the irregularity found
in carrying out separate collection, the Contractor accepts municipal waste as unsegregated (mixed) municipal waste. The Contractor is required to document the situation with photographic documentation and a staff note drawn up by the crew receiving the waste.
(11) An irregularity in carrying out separate collection means the proportion of impurities in the mass of waste separated by volume of more than 20 %.
(12) After the first established irregularity in the separate collection of waste by the owner of the property, the Contractor means a container or bag with incorrectly sorted waste with a yellow sticker (equilateral triangle-shaped sticker with a length of 15x15 cm, yellow in colour, the sticker model is set out in Annex 1 to the regulations for maintaining cleanliness and order in the municipality of Kobierzyce). These containers or bags will be collected at the earliest date of receipt of mixed municipal waste. The performance and cost of printing these stickers shall be on the Contractor’s side.
(13) If the situation is repeated, the Contractor shall classify the waste as unsorted (mixed) municipal waste and sticks on the container or bag with a red sticker (equilateral triangle-shaped sticker 15x15 cm long, red; the sticker model is set out in Annex 1 to the regulations for the maintenance of cleanliness and order in the municipality of Kobierzyce). These containers or bags will be collected as soon as possible of the mixed municipal waste, which will result in the initiation of proceedings to determine the actual fee for municipal waste management. The Contractor will be required to notify the Contracting Authority in writing of all such infringements and documenting them.
The performance and cost of printing these stickers shall be on the Contractor’s side.
(14) The Contractor shall include in the valuation all costs relating to the performance of stickers on the containers.
(15) The Contractor shall collect the waste from the place where the containers are set up and, once they have been emptied, the Contractor shall return the containers to the same location.
(16) Management of collected mixed municipal waste at the RIPOK installation for the North-Central Region in respect of mechanical and biological treatment of waste listed in the current WPGO.
(17) Recycling or preparing for re-use of separately collected waste in a container/bag or ‘socket’ system, in its own installation or handing over to a facility that will recycle or prepare for re-use that waste.
(18) Management of sorting residues collected separately
in a container/bag or “socket” waste system, in the RIPOK installation for mechanical biological treatment of waste or for the storage of waste.
(19) Provision of specialised containers for the separate collection of expired medicines and their collection from 7 pharmacies located in the municipality of Kobierzyce (regardless of receipt of expired medicines at PSZOK). Containers must be leakproof, have a lid and be designed to prevent unauthorised persons from having access to the waste they contain. Containers must be marked accordingly. Collection frequency at least once a week, unless the manager of the pharmacy declares that there is no need for such frequent receipt as the Contractor confirms and the Contracting Authority accepts. The list of pharmacies in which containers for expired medicines are to be included is set out in Annex 1c.
(20) The performance of additional services consisting of carrying out, for an additional fee, the services specified in the Resolution of the Municipality of Kobierzyce concerning the definition of the types of additional services provided by the municipality for the collection of municipal waste from property owners and waste management and the amount of the prices for these services, which is attached as Annex 4 to the ToR and the Resolution amending Resolution No XXIX/395/13 of the Kobierzyce Municipal Council of 22 March 2013 determining the types of additional services provided by the municipality as regards the collection of municipal waste from property owners and waste management and the amount of the prices for these services, which is Annex 4a, which entered into force on 1 March 2015. Additional services will be performed on the dates of receipt indicated by the Contractor in the municipal waste reception schedule. The additional services provided will be accounted for at the rates provided for in the above-mentioned resolution of the Kobierzyce Municipal Council.
The Contractor shall issue an invoice for the provision of the ancillary services no later than the seventh day following the date of performance of the service. The contracting authority’s acceptance of the invoice for the additional services shall be based on the Contractor attaching to it a statement of the additional services provided.
The summary must include a minimum of:
— list of quantities and types of additional services and dates of their performance
— persons to whom the services were provided
The summary shall be accompanied by:
— original confirmation of the orders of property owners to provide the additional services concerned by authorised persons
— documents proving the proper performance of the ancillary services
(21) The Contractor shall be responsible for the technical and sanitary condition of the containers which he has supplied for the collection of the waste. The contractor must: regular reviews of the technical condition of containers, maintenance, repair and immediate replacement in the event of wear or damage, washing and disinfection of containers at least once a year. The Contractor will be required to provide a timetable for washing and disinfection of the containers. The Contractor shall be responsible for cleaning up the garbage altan and the terrain around the containers after emptying the containers.
(22) The emptying of containers and the collection of bags will take place during: 6:00 – 22:00 and in accordance with the Resolution defining the detailed manner and scope of the provision of municipal waste collection and management services and the Rules on the use of separate municipal waste collection points in Annex 5.
The Contractor shall submit to the Contracting Authority for approval a ‘Template for the export of all municipal waste broken down by mixed and selective waste’ within 3 days of the date of signature of the contract and will then make it available to residents on its own website.
(23) Operation of the Selective Municipal Waste Collection Point in Pełczyce, Kobierzyce ul. Clean, consisting of equipping the Point, for the duration of the contract, with a number of containers so as to accommodate day-to-day handling which prevents containers from overcrowding and maintaining the least olfactory nuisance and noise levels. The conduct of activities must be in accordance with the Rules governing the conduct of the PSZOK. The detailed description of the operation of the Selective Municipal Waste Collection Point states: Annex 7, Annex 5, and the Act of 13 September 1996 on the maintenance of cleanliness and order in municipalities (consolidated text: Of Laws 2013, item 1399, as amended)
(24) Customer Service Office (BOK) shall be activated and maintained throughout the duration of the contract in order to enable residents to contact the Contractor. The point should be open to the public twice a week (Tuesday, Thursday) at an hour. 7.30-15.30 at Kobierzyce Municipal Office and 2 times a week (Wednesday, Saturday) From 9 a.m. to 6 p.m. at the Selective Municipal Waste Collection Point in Pełczyce and, in addition, it must be possible to contact the Contractor’s representative by telephone at 7.30-15.30 from Monday to Friday.
(25) Control and identification of property owners with regard to compliance with the Resolutions on the maintenance of cleanliness and order on the territory of the municipality of Kobierzyce, which is attached as Annex 2, and inspections of waste collected pursuant to Article 9f of the Act on the maintenance of cleanliness and order in municipalities (consolidated text: Journal of Laws 2013, item 1399, as amended) and reporting any irregularities to the Kobierzyce Municipal Office.
(26) Drawing up and forwarding to the Contracting Authority (together with the VAT invoice for the services supplied) a statement of the services performed for the month, including the following statements:
1. quantities of waste collected in PSZOK and identification of the persons delivering the waste, together with the quantity, type (waste code), date and weight [indicated in Mg].
2. the number of emptied containers of a specific type and of the bags received, from immovable property on which residents live, broken down into single-family buildings and multi-family housing,
3. the quantity of emptied containers of a specific type and of bags received from a specific property on which residents do not live,
4. the quantity of emptied containers of a specific type and of bags taken off, from properties on which residents live and property on which there are no residents, and municipal waste is generated,
5. quantities of waste collected in the equity system
(27) Drawing up and forwarding to the Contracting Authority (together with the VAT invoice for the services provided) a statement of the quantities and weights of the delivery of waste to the facility.
(28) Establishment and transmission to the Contracting Authority of the reports provided for by law
on the maintenance of cleanliness and order in the municipality – quarterly reports, together with records of individual waste and waste management methods, and information obtained for each quarter from the RIPOK installation on the amount of waste from the municipality of Kobierzyce resulting from mechanical-biological treatment of mixed municipal waste with code 191212 not meeting the requirements of the Regulation of the Minister for the Environment issued on the basis of Article 14. 10 of the Act of 27 April 2001 on waste sent for storage.
(29) Drawing up and forwarding to the Contracting Authority (together with the VAT invoice for the additional services provided) the statements of additional services performed on the days in question, together with the annexes specified in the contract.
(30) Establishment and transmission to the Contracting Authority of the statements referred to in point. 26, 27, 28, 29 must be in paper form and in electronic form (by e-mail to the designated person).
(31) The Contractor shall be obliged to receive and manage the waste in such a way as to enable the contracting authority to achieve the appropriate recycling and re-use rates resulting from Article 3b of the Act on the maintenance of cleanliness and order in municipalities and limiting the weight of biodegradable municipal waste sent to landfill in accordance with Article 3c of the above-mentioned Act.
(32) Achievement of recycling and preparing for re-use of the following fractions of municipal waste: paper, metals, plastics and glass of at least 16 % (in 2015) of the Regulation of the Minister for the Environment of 29 May 2012 on the levels of recycling, preparation for re-use and recovery by other methods of certain fractions of municipal waste (Journal of Laws 2012, item 645). Should the applicable rules change in this respect, the Contractor will have to reach the levels resulting from the changes.
(33) Achievement of recycling, preparing for re-use and recovery by other methods of the following fractions of municipal waste: non-hazardous construction and demolition waste of at least 40 % (in 2015) from the Regulation of the Minister for the Environment of 29 May 2012 on the levels of recycling, preparation for re-use and recovery by other methods of certain fractions of municipal waste (Journal of Laws 2012, item 645). Should the applicable rules change in this respect, the Contractor will have to reach the levels resulting from the changes.
(34) Achievement of the reduction in the weight of biodegradable municipal waste sent for landfilling in relation to the weight of such waste generated in 1995, resulting from the Regulation of the Minister for the Environment of 28 May 2012 on the levels for limiting the weight of biodegradable municipal waste sent for landfilling and the method for calculating the level of reduction in the weight of such waste (Journal of Laws 2012, item 676):
50 % in 2015
Should the applicable rules change in this respect, the Contractor will have to reach the levels resulting from the changes.
(35) The Contractor shall pay the Contracting Authority a contractual penalty for failure by the Contractor to meet the levels referred to in point. 32 and point 34, calculated as the product of the rate of the fee for mixed municipal waste specified in the provisions issued on the basis of Article 290 of the Act of 27 April 2001. environmental law and the missing mass of municipal waste, expressed in Mg, required to achieve an adequate level of recycling and preparation for re-use by other methods, the following fractions of municipal waste: paper, metals, plastics and glass or the level of reduction in weight of biodegradable municipal waste.
(36) The Contractor shall be responsible for informing residents of the rules and deadlines for the collection of specific types of waste. To this end, it draws up reception schedules, which it will publish on its own website, sends the Contracting Authority for publication on www.ugk.pl and printouts, which it will provide to residents. Under a waste collection contract concluded with the Contracting Authority, the contractor must also distribute other documents relating to the Waste Management System in the Municipality of Kobierzyce if they do not require confirmation of receipt (e.g. information on environmental actions organised).
(37) Damage to the Contracting Authority’s assets or to third parties caused during the delivery of waste shall be the responsibility of the Contractor.
(38) The Contractor shall comply with the legal provisions in force during the term of the contract, in particular:
1. Act of 13 September 1996 on the maintenance of cleanliness and order in municipalities (Dz. Of Laws 2013, item 1399, as amended)
2. Waste Act of 14 December 2012 (Journal of Laws Of Laws 2013, item 21, as amended)
3. Regulation of the Minister for the Environment of 15 May 2012 on model reports on collected municipal waste, liquid waste collected and performance of municipal waste management tasks (Journal Of Laws 2012, item 630)
4. Regulation of the Minister for the Environment of 29 May 2012 on recycling rates, preparation for re-use and recovery by other methods of certain fractions of municipal waste (Journal Of Laws 2012, item 645)
5. Regulation of the Minister for the Environment of 28 May 2012 on the levels for limiting the weight of biodegradable municipal waste sent for landfilling and the method for calculating the level of reduction in the weight of such waste (Journal of Laws Of Laws 2012, item 676)
6. Regulation of the Minister for the Environment of 11 January 2013 laying down detailed requirements for collecting municipal waste from property owners (Journal Journal of Laws 2013, item 122)
7. Provisions of local law in the municipality of Kobierzyce
(39) Waste collected from property owners located in the municipality of Kobierzyce The Contractor is obliged to manage waste management in a manner consistent with the principles of waste management, the environmental protection requirements laid down in the current legislation and in addition to paying the relevant waste management fees.
(40) The municipal waste collection scheme does not cover business waste.
(41) The contracting authority shall not authorise the collection/collection of municipal waste from the municipality of Kobierzyce with other waste not originating in the municipality of Kobierzyce.
(42) The contracting authority informs that the selected Contractor will be required to draw up and submit a detailed timetable for the receipt of all municipal waste. This timetable will be checked by the Contracting Authority for compliance with the above provisions and annexes.
5. The detailed description of the subject-matter of the contract shall include:
Annex 1 – Estimated quantities of receipts and quantities of containers and bags together with estimated quantities of municipal waste
Annex 1a – Estimated quantity, type and arrangement of containers
Annex 1b – List of bells for glass and paper
Annex 1c – List of pharmacies in Kobierzyce
Annex 2 – Resolution on the rules governing the maintenance of cleanliness and order in the municipality of Kobierzyce – consolidated text
Annex 3 – Schemature of the model of the municipal waste management system for the Municipality of Kobierzyce
Annex 3a – Proposed schedule for waste exports
Annex 4 – Resolution specifying the types of additional services provided by the municipality for the collection of municipal waste from property owners and waste management and the amount of the prices for these services – codified text
Annex 4a – Resolution of 21 January 2015 amending Resolution No XXIX/395/13 of the Kobierzyce Municipal Council of 22 March 2013 determining the types of additional services provided by the municipality for the collection of municipal waste from property owners and waste management and the amount of the prices for these services
Annex 5 – Resolution laying down the detailed method and scope of the provision of municipal waste collection services from property owners and the management of such waste and the Rules governing the use of separate municipal waste collection points – consolidated text
Annex 6 – Resolution No XXIX/393/13 of the Kobierzyce Municipal Council of 22 March 2013 on the choice of the method for determining the charge for municipal waste management and the determination of the fee and the rate of the charge per container – consolidated text
Annex 6a – Resolution of 21 January 2015 amending Resolution No XXIX/393/13 of the Kobierzyce Municipal Council of 22 March 2013 on the choice of the method for determining the charge for municipal waste management and the determination of the fee and the rate of the fee per container
Annex 7 – Detailed description of the operation of PSZOK Pełczyce.
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