1. The subject of the contract is the supply of brand new office equipment for the needs of State Administration Units, divided into parts: 1) Part 1 – Printers 2) Part 2 – Scanners and label printers 3) Part 3 – Multifunction devices 2. Annex 1 to the FTZ contains a list of the entities covered by this contract. 3. The detailed description of the subject-matter of the contract and the manner of performance of the subject-matter of the contract are set out in Annex No 2 to the FTZ - Technical Specifications and in Annex No 3 to the FTZ - Draft provisions of the framework agreement, respectively. 4. General requirements confirming that the office equipment offered meets the requirements specified by the Ordering Party: 1) offered office equipment must be brand new, free from physical and legal defects and limiting the possibility of their proper use and claims of third parties, 2) offered equipment must not be manufactured earlier than 12 months before their delivery, 3) offered office equipment must have a user manual (instruction) available in Polish on-line, on a CD/DVD or other media. Instructions will be provided to the Ordering Party on the day of delivery of office equipment, in the form of a CD/DVD, other media or website address where the instructions are available or are available for download, 4) the offered equipment should have a set of drivers on CD/DVD, other available media or allow access to online drivers. Drivers will be provided to the Ordering Party on the day of delivery of office equipment, in the form of a CD/DVD, other media or the address of the website where the drivers are available or are available for download, 5) the office equipment offered must comply with the Technical Specification constituting Annex 2 to the SWZ, which defines and specifies the general requirements for devices. 5. The office equipment offered in Lots 1 and 3 of the contract must be accompanied by consumables as described below: 1) the supplied equipment must be equipped with a set of consumables enabling immediate start of work and printing of an appropriate number of pages, indicated in the Technical Specification constituting Annex 2 to the FTZ, in accordance with the minimum requirements contained therein (specifying which materials are factory supplied by the manufacturer and which are additional materials), 2) the consumables must be original (marked by the manufacturer of the equipment), full-value and brand new, and their use must not result in loss of warranty, 3) the number of printouts indicated in the Technical Specification constituting Annex 2 to the FTZ must comply with the ISO standard or equivalent specified by the Ordering Party in this document. 6. The contracting authority shall, in each lot of the contract, require the submission, together with the tender, of the relevant means of proof listed in the Technical Specification constituting Annex 2 to the FTZ of each required office equipment under the heading Documents. If the Contractor fails to submit the evidence in question or if the evidence submitted is incomplete, the Contracting Authority accepts the possibility of requesting the Contractor to submit or supplement it within the prescribed period, unless, despite the submission of the evidence in question, the tender is subject to rejection or there are grounds for invalidating the procedure. 7. The contracting authority determined the estimated number of office equipment subject to the contract only for the purpose of evaluating the tenders submitted by the Contractors, which will then be used to compile a ranking of the tenders submitted. 8. The framework contract will include all office equipment listed in the submitted offers, i.e. each entity will be able to purchase any office equipment specified in the Technical Specification, which is Annex 2 to the FTZ, during the term of the framework contract. 9. The Contracting Authority informs that enforcement proceedings during the term of the framework agreement will be conducted via the purchasing platform at the following address: https://zarządenia.eb2b.com.pl or https://platforma.eb2b.com.pl, which will require the Contractor to use a qualified electronic signature. The purchasing platform has the following functionalities: forwarding the ‘Invitation’ to participate in the implementation procedure, submitting a response to the ‘Invitation’ by the person(s) designated by the Contractor, conducting other correspondence between the Contractor and the Contracting Authority or Entities, including submitting the contract for signature and reporting, as referred to in §3 of the Draft provisions of the framework contract. 10. The scope of implementing contracts will be determined in each case in the Invitation to participate in the implementation procedure. 11. Whenever the subject of the contract is described by indicating names, patents, standards, trademarks or origins in the content of the FTZ, including in the Technical Specification, constituting Annex 2 to the FTZ, the Contracting Authority shall allow the Contractor to offer an equivalent solution. 12. If the Contractor offers equivalent office equipment, he is obliged to demonstrate its equivalence to the subject-matter of the contract described in the FTZ and Annex 2 to the FTZ. Detailed provisions on equivalence are set out in Annex 2 to the FTZ. Equivalence in terms of technical, functional or operational parameters is to ensure, in particular, that technical parameters are not inferior to those adopted by the Ordering Party. 13. The contracting authority does not provide for the award of contracts referred to in Art. 1 point 8 of the PPL Act. 14. The Contracting Authority does not provide for the electronic auction referred to in Articles 227 to 238 of the Public Procurement Act. 15. The contracting authority does not allow the submission of variants within the meaning of Art. 1 of the PPL Act. 16. The contracting authority shall allow partial tenders to be submitted.
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