United Kingdom-Preston: Scheduling software package

ITP13-09

The University of Central Lancashire is seeking expressions of interest for a contract for the supply and installation of a timetabling management system. Companies must have the proven experience, expertise and capability to support the installation of the system to meet the needs of the business. The University recently reviewed our timetabling needs and we wish to procure a timetabling system that will address the needs of the University in achieving its strategic objectives.
The procurement process will be run in accordance with European legislation as applicable to a service under the provisions of the Public Sector Services Regulations. The contract will be for an initial period of approximately five years from the "in-service" (live) date extending to 31st July 2019.
Interested parties should apply by visiting the following website where they will need to register and then express interest in the tender: https://in-tendhost.co.uk/universitycentrallancs/
Respondents who wish to tender must complete and returned the pre-qualification questionnaire (PQQ) by the closing date of 22nd August 2013. A maximum of five bidders will be invited to tender and will be required to fully demonstrate the functionality of the offered timetabling system.
Bidders may express interest in tendering for the following:
The University is seeking a "Software Package off the Shelf" to meet its needs. It is not seeking to procure a bespoke solution and will not entertain proposals that will require extensive vendor tailoring to meet the requirement. The University recognises and expects that the software solution will need to be configurable to meet its specific needs, and further requires that any configuration will be able to be undertaken by suitably trained users. The provision of user training is part of the assignment.
The new system will be required to provide full timetabling capabilities for our teaching and related activities including:
Building events to create the timetable linking the module, students, lecturer and room against a programme structure, as well as advising on availability of suitable resources such as rooms, lecturers, etc.
Provision of timetables for multi sites both in the UK and overseas
Two way data process with the University"s student records system (Ellucian - Banner)
Manual and auto-scheduling, including supporting using a combination of both
Exam scheduling
Clash checking
Student allocation to classes including full cohort and sub-groups within cohorts
Reporting on resource usage
A room booking application with configurable parameters which can be released to staff and students, if appropriate.
Support the presentation of personalised student, lecturer and room timetables accessible by a range of browsers and a range of devices.
The University realises that an element of "customisation" may be required to enable data interchange between the selected supplier"s "Software Package off the Shelf" and UCLan"s existing business systems. It is part of the requirement that the vendor"s scope of work will include working with the University on the interface customisation and the successful supplier will be responsible for defining and managing this work.
The successful vendor will be required to:
Demonstrate successful deployment at other UK based HEIs
Supply, configure, deploy, test and handover software tools;
Scope, define, procure, manage and install customised interfaces between the timetabling software solution and existing University systems;
Provide user training;
Provide and support the implementation of software upgrades, service releases, patches etc. for a period of approximately five years from the "in-service" (live) date extending to 31.7.2019. Service to include any customised elements included in the solution;
Provide technical and help desk support for a period of approximately five years from the "in-service" (live) date extending to 31.7.2019. Service to include any customised elements included in the solution;
Provide any technical expertise (programmers, analysts and technicians) that is required throughout the assignment.

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The notice involves a public contract

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48332000 - Scheduling software package

72000000 - IT services: consulting, software development, Internet and support

The most economic tender

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