Participation in other competitions
The team must inform the Publications Office, when submitting their proposal, if the application has been subject of any other competition. The double prize award of the same application is not allowed.
Intellectual property and copyright
In case teams use pre-existing material for their applications, they guarantee that they have obtained all the necessary authorisations in order for such material to be used according to the rules described above.
The project description (short description of the idea) submitted for the preselection will remain the property of the teams (authors) and will not be made public (or disclosed), but will be accessible to the jury.
The final proposals submitted for the final selectionwill remain property of the authors, but will be accessible to the jury and to all teams of the final conference. The EU institutions, agencies and bodies will be allowed to mention, describe and promote on their channels (websites, social media, press releases, etc.) the winning applications with the due reference to the author without any further economic compensation.
The winning applications will be featured in the ‘Applications’ section of the EU Open Data Portal. Where appropriate, the name and copyright of the authors will be mentioned.
Processing of personal data
All personal data contained in the entry shall be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1). Such data shall be processed by the Publications Office solely in connection with the implementation and follow-up of the entry of the winner, without prejudice to a possible transmission to the bodies in charge of a monitoring or inspection task in accordance with European Union legislation.
The teams may, upon written request, gain access to their personal data and correct any information that is inaccurate or incomplete. They should address any questions regarding the processing of their personal data to the Publications Office via the contact e-mail announced in the rules of the competition. The teams may, at any time, lodge a complaint against the processing of their personal data with the European Data Protection Supervisor. On the EU Datathon 2018 website the Publications Office will publish the name of the winning teams and of their members, their locality, the prize amount and the nature and purpose of their applications. Participants may request that the Publications Office waive such a publication if disclosure risks threatening their security and safety or if it could harm their commercial interest.
Sole liability of the teams
Neither the Publications Office nor the partners may be held responsible for any claim relating to the activities carried out by the team in the framework of the competition.
Neither the Publications Office nor the partners shall be held liable for any damages caused or sustained by any of the teams, including any damages caused to third parties as a consequence of or during the implementation of the activities related to the competition.
Applicable law and competent jurisdiction
The competition is governed by the applicable European Union law complemented, where necessary, by the law of the Grand Duchy ofLuxembourg. The General Court or, on appeal, the Court of Justice of the European Union, shall have sole jurisdiction to hear any dispute between the EU and any team concerning the interpretation, entry or validity of the rules of this competition if such a dispute cannot be settled amicably.
Exclusion criteria and administrative sanctions
By submitting the project description the teams declare that they are not in one of the situations mentioned in Articles 106 and 107 of the Financial Regulation. The teams who are in any of those situations shall be excluded from participating and from being awarded a prize under the present competition.
Early Detection and Exclusion System
In case the participants are in one of the exclusion situations as stated above, personal data on them may be registered in the Early Detection and Exclusion System (EDES) in line with the Articles 105 and 108 of the Financial Regulation. For more information, see the Privacy Statement for EDES.
Checks and audits
The winning teams accept checks and audits by the European Commission, the European Anti-Fraud Office and the Court of Auditors in relation to the competition and the prize received.